A. Officers: In March, the members of the Planning Commission shall annually review and select, from their own members, a Chairperson and such other officers as deemed necessary and shall adopt rules and regulations for their organization and for the transaction of business and the conduct of their proceedings.
B. Recordkeeping: Reports of official acts and recommendations of the Planning Commission shall be public and made by the Chairperson in writing to the Town Council and shall indicate how each member of the commission voted with respect to such act or recommendation. Any member of the commission may also make a concurring or dissenting report or recommendation to the Town Council.
C. Minutes: For Town records, approved minutes from the previous month's planning and zoning meeting will be submitted to the Town Council during their regular monthly meeting. (Ord. P&Z3, 12-8-2015)
D. Meetings: The Planning Commission shall meet at a regular time and day as determined by the members of the commission. They shall meet before the Thursday the Town Council is to meet and at such other times as the Planning Commission may determine. Subcommittee meetings will be held as needed. All planning meetings will be open to the public. Meeting announcements will be published as required by Utah Code Annotated section 10-9a-205(2). (Ord. 2017-9-14-3, 9-14-2017)
E. Quorum: A simple majority of Planning Commissioners shall constitute a quorum for general meetings. Two (2) Planning Commissioners shall constitute a quorum for all subcommittee meetings. A majority of voting members present at a meeting for which a quorum is present shall be required for any actions. No less than a simple majority of yes votes is required for passage of any action. All members of the commission, except the council liaison, are voting members. The town council liaison will vote to break a tie.
F. Minimum Attendance: Planning commission members must attend a minimum of seven (7) meetings during a calendar year. (Ord. P&Z3, 12-8-2015)