(A) (1) When and if an erroneous or irregular variance, loss, shortage or theft of town funds or property should be encountered, the employee or representative encountering same shall report such to the Town Manager. The Town Manager shall ascertain if the variance, loss, shortage or theft is in excess of $1,000 in value.
(2) If same is in excess of $1,000 in value, it shall be deemed material and the Town Manager shall report same to the town’s Clerk-Treasurer. The town’s Clerk-Treasurer shall cause a report to be made to the state’s Board of Accounts and any entity necessary for purposes of reporting thefts and the like, such as the Town Marshal/County Sheriff, is aware of same, if such is appropriate.
(3) The Town Council shall be informed at its next meeting.
(B) The state’s Board of Accounts shall, pursuant to I.C. 5-11-1-27(j), make recommendation to the Clerk-Treasurer as to methods or policies necessary to be implemented or modified to prevent a recurrence, and said Clerk-Treasurer or other responsible party shall see to it that said procedures are in fact implemented, and report to the Town Council.
(Ord. 2015-12-28(A), passed 12-28-2015)