(A) Authority for advanced payment of claims. The Clerk-Treasurer of the town shall have the authority to make claim payments in advance of approval from the Town Council for the following types of expenses:
(1) License fees or permit fees.
(2) Utility payments or utility connection charges.
(3) Federal grant programs if:
(a) Advance funding is not prohibited; and
(b) The contracting party provides sufficient security for the amount advanced.
(4) Grants of state funds authorized by statute.
(5) Payroll.
(6) State, federal or county taxes.
(7) Expenses that must be paid because of emergency circumstances.
(8) Payments to such vendors or service providers which have provided services or goods to the town and for which a delay of payment incurs penalties or late payment charges.
(B) Expenses described in section. The Clerk-Treasurer of the town shall additionally have the authority to make claim payments in advance of approval from the Town Council for the following expenses:
(1) Credit card payments.
(2) Line of credit payments.
(C) Documentation of claims. The Clerk-Treasurer shall ensure that each payment of expenses paid in advance of Town Council approval shall be supported by a fully itemized invoice or bill and certification by the Clerk-Treasurer.
(D) Town Council review. The Town Council shall review and allow a claim at its next regular or special meeting following such claim’s pre-approved payment.
(Ord. 2020-1, passed 3-23-2020)