Before any travel expense may be approved for reimbursement, the individual requesting reimbursement shall submit to the city council a statement of travel expenses on a form approved by the city council, together with the following minimum documentation:
A. An estimate of the travel expenses if expenses have not been incurred or a receipt for the travel expenses if the expenses have already been incurred;
B. The name of the individual who received or is requesting the reimbursement;
C. The job title or office of the individual who received or is requesting the reimbursement; and
D. The date or dates and nature of the official business in which the travel expenses were or will be expended. (Ord. 2016-11-15, 11-14-2016)