(A) All email messages, including any attachments, that are transmitted over village networks are considered village records and therefore are village property. The village reserves the right to access, audit, and/or disclose, for whatever reason, all messages, including attachments, that have been transmitted, stored, accessed or received through any department system, storage area or device.
(B) The email system is not a confidential system and therefore is not appropriate for confidential communications. If a communication must be confidential, an alternative method to communicate the message should be used. Employees using the village email system shall have no expectation of privacy concerning communications transmitted over the system.
(C) Employees should not use personal accounts to exchange email or other information that is related to the official business of the village.
(Ord. 2012-O-5, passed 4-17-2012; Ord. 2020-O-16, passed 8-18-2020)