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(A) All email messages, including any attachments, that are transmitted over village networks are considered village’s records and therefore are village’s property. The village reserves the right to access, audit, and/or disclose, for any lawful reason, any message, including any attachment, that is transmitted over its email system or that is stored on any department system.
(B) The email system is not a confidential system and therefore is not appropriate for confidential communications. If a communication must be confidential, an alternative method to communicate the message should be used. Employees using the village email system shall have no expectation of privacy concerning communications transmitted over the system.
(C) Employees should not use personal accounts to exchange email or other information that is related to the official business of the village.
(Ord. 2012-O-5, passed 4-17-2012)