The purpose of this chapter is to establish guidelines for the proper use and application of email by employees of the village email system by employees of the village. For purposes of this chapter, the term EMPLOYEES OF THE VILLAGE and/or EMPLOYEES shall not be deemed to include police officers who are employed by the Police Department. They shall instead be regulated by Police Department procedures adopted/implemented by the Police Chief. Email is a communication tool available to employees to enhance efficiency in the performance of job duties and is to be used in accordance with generally accepted business practices and current law (e.g., the state’s Freedom of Information Act, being 5 ILCS 140/1 et seq.) Messages transmitted over the email system must only be those that involve official business activities or contain information essential to employees for the accomplishment of business-related tasks and/or communication directly related to the business, administration, or practices of the village.
(Ord. 2012-O-5, passed 4-17-2012)