(a) Employers shall comply with the notice requirements of this Section 796.03 by providing written information to employees in English, Spanish, and any other language commonly spoken by employees at the particular workplace. Employers may choose a reasonable method for providing this information to employees, including, but not limited to a letter, paystub for the notice required by subsection (c) of this Section 796.03, or an employee-accessible online system.
(b) At time of hire, or within one pay period prior to any change in employment, employers shall provide written notice to employees that contains the following information:
(1) Name of employer and any trade ("doing business as") names used by the employer;
(2) Physical address of the employer's main office or principal place of business and, if different, a mailing address;
(3) Telephone number of the employer;
(4) Employee's rate or rates of pay;
(5) Employee's tip policy, including any tip sharing, pooling, or allocation policies, if applicable;
(6) Pay basis (e.g. hour, shift, day, week, commission); and
(7) Employee's established pay day for earned wage and tip compensation.
(c) Each time wages and tips are paid, employers shall provide written notice that contains the following information:
(1) Rate or rates of pay;
(2) Tip compensation (if applicable);
(3) Pay basis (e.g. hour, shift, day, week, commission);
(4) Gross wages; and
(5) All deductions for that pay period.
(d) Employers shall provide written notice to employees that they are entitled to the wage and tip compensation rights defined in this section; that retaliation against persons for their exercise of rights defined in this section is prohibited; and that each employee has the right to file a complaint under this section if the employer fails to comply with the wage and tip compensation rights defined in this section or if the employer takes an adverse employment action against a person in retaliation for engaging in activity protected under this section.
(e) Every employer shall also post the notice as required by subsection 796.03(d) in a conspicuous place at any jobsite or workplace where any employee works. The Division of Taxation of the City of Toledo shall create and make available to employers a poster that contains the information required under this subsection 796.03(e) for their use in compliance. The poster shall be available in English, Spanish, and any other languages that the Division of Taxation determines are needed to notify employees of their rights under this section. The employer shall provide the notice required by this subsection in Spanish, English, and any other language commonly spoken by employees at the particular workplace.
(Ord. 147-17. Passed 10-3-17.)