Labor-Management meetings shall be arranged upon request between the Division and Union to discuss matters pertaining to employee relations. Meetings will be held at least once per quarter. Labor-Management meetings will be arranged between the Chief Steward and the Division or a designated representative thereof upon the request of either party. Such a meeting shall be between not more than four (4) representatives of the Division and not more than four (4) representatives designated by the Union. Arrangements for such Labor-Management meetings shall be made in advance and an agenda shall be presented at the time the meeting is requested. The members of the Union shall not lose time or pay for the time spent in such Labor-Management meetings. The parties may agree to request the Federal Mediation and Conciliation Service or other agreed upon outside agency to provide assistance in establishing these meetings.