(a) A transfer is either (i) a movement to a different division from a position in one classification to either a similar position in the same classification, or any position in the same salary group or (ii) movement in the same division to a different classification in the same salary group. Transfer procedures established in divisional agreements for permanent part-time employees shall take precedence over job assignments within the classification. In order to transfer the employee must meet the requirements for the classification and (i) the employee must have performed in the classification or (ii) the employee must have sufficient experience in a similar or related position as determined by the Civil Service Commission. Transfers shall be subject to the approval of the division to which or within which the transfer will occur and/or the Transfer Review Board.
(b) The City may request the transfer of an employee for the good of the service. The request must be made to the Department of Human Resources and must be handled under the rules as established by the Civil Service Commission.
(c) The transfer of permanent employees will be made by the City in accordance with the rules governing transfers and voluntary demotions as adopted by the Toledo Civil Service Commission. The following rules and procedures shall also apply:
(1) The employee must have completed one (1) year of service after the appropriate probationary period to be eligible for a transfer.
(2) The employee must request the transfer in writing to the Department of Human Resources. To be considered for transfer the request must be on file before the job requisition to fill the vacant position is received by the Department of Human Resources. The Appointing Authority may also initiate transfers for the good of the service apart from the procedure and priorities specified here and in Section 2117.47, “Vacancies”, provided, however, that no employee from outside the bargaining unit may be transferred into the unit for the good of the service until the priorities for filling vacancies with Local 7 employees have been exhausted.
(3) Transfer requests will be reviewed by a three-member Transfer Board consisting of a representative of the Civil Service Commission, the Director of the Department of Human Resources, and a representative of the employee bargaining unit into which the transfer is being requested or their designated representatives.
Upon approval by the Transfer Board, the transfer request will be placed on the appropriate transfer list and ranked by seniority. One transfer movement shall be allowed within a twelve (12) month period. One automatic waiver will be allowed on each transfer request. Modifications in this procedure may be approved by the Transfer Board for the good of the service.
(d) An employee transferred to a position in the same classification as provided herein, shall be probationary for a period of two hundred and forty (240) actual work hours. If the employee transfers to a position in a different classification, the employee shall be probationary for a period of four hundred and eighty (480) actual work hours. During this period either the employee or the City can request movement of the employee back to their former position. If the employee's former position has been filled, the employee filling that position may be removed and reinstated to their former position, and so forth.
(e) Bidding procedures established in Divisional Agreements shall take precedent over certification procedures that are the responsibility of the Civil Service Commission.
(f) Seniority shall be the determining factor in establishing priority for transfer requests unless the Transfer Board agrees to specific priority adjustments for the good of the service.
(g) Transfer requests are valid until December 31 of the year in which they are filed. After January 1 of each year, a new request must be filed with the Department of Human Resources.