Verbal and written reprimands shall be removed from an employee's record after one (1) year from the date of the disciplinary finding provided that no minor infractions occur in the interim.
Employees found guilty of minor infractions and placed in Step 2 of the Progressive Disciplinary Procedure shall have the record removed if no minor or major infractions occur within an eighteen (18) month period thereafter.
Employees found guilty of minor infractions and placed in Step 3 of the Progressive Disciplinary Procedure shall have the record removed if no minor or major infractions occur within a twenty- four (24) month period thereafter.
Major infractions shall be removed from an employee's record after three (3) years from the date of the disciplinary finding provided no other major or minor infraction occurs in the interim.
Records of expunged disciplinary actions shall be removed from the employee's personnel records and shall not be used as a basis for future disciplinary actions, or used as a basis for denial of a transfer, demotion or promotional opportunity, except employees placed at Step 3 or higher may continue to have the discipline considered for promotional purposes for a period of one (1) year after its removal. An employee has a right to review his/her disciplinary file in their department and at the Department of Human Resources level on an annual basis.
A schedule of records retention and disposition shall be created consistent with the above time frames and submitted for approval to the appropriate authorities. Upon approval of the schedule, expunged disciplinary records will be destroyed. The City may maintain a statistical record showing numbers, type, and levels of discipline and a statistical profile of employees disciplined, but shall not maintain any records identifying individual employees beyond the specified periods.
Reprimands may be removed after five (5) months from the date of the reprimand at the discretion of the Communications Captain. Employees requesting removal shall submit a written request to the Captain.