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§ 34.02 DEFINITIONS.
   The definitions contained in I.C. 5-22-2 are incorporated herein and made a part hereof by reference, including the following:
   PURCHASE. Includes buy, procure, rent, lease, or otherwise acquire. The term includes the following activities:
      (1)   Description of requirements.
      (2)   Solicitation or selection of sources.
      (3)   Preparation and award of contract.
      (4)   All phases of contract administration.
      (5)   All functions that pertain to purchasing.
   SERVICES. The furnishing of labor, time, or effort by a person, not involving the delivery of specific supplies other than printed documents or other items that are merely incidental to the required performance.
   SUPPLIES. Any property. The term includes equipment, goods, and materials. The term does not include an interest in real property.
(Ord. 2008-26-CM, passed 12-1-08)
§ 34.03 RESTRICTIONS ON AUTHORITY OF PURCHASING AGENTS.
   (A)   Any purchase of supplies or services with an estimated cost of $50,000 or more must be approved by the Board of Commissioners.
   (B)   Any purchasing agent may make purchases of supplies and services with an estimated cost of less than $50,000 without the prior approval of the Board of Commissioners, provided however, that those purchases must otherwise comply with these rules and applicable state law, and provided further that no department may make a purchase which, together with other expenditures, exceeds the budget for that department.
   (C)   The cost of a single purchase may not be divided into two or more purchases for the purpose of avoiding this restriction on the purchasing agent’s authority.
(Ord. 2008-26-CM, passed 12-1-08)
§ 34.04 SERVICES.
   A purchasing agent may purchase services in a manner consistent with the requirements of I.C. 5-22-6. A purchase of services must be made with such competition as is practicable under the circumstances.
(Ord. 2008-26-CM, passed 12-1-08; Am. Ord. 2021-02-CM, passed 3-1-21)
§ 34.05 SMALL PURCHASES.
   (A)   Purchasing agents may purchase supplies with an estimated cost of less than $50,000 on the open market without inviting or receiving quotes.
   (B)   County purchasing agents are authorized to make small purchases by means of credit cards.
   (C)   In consideration of the county’s purchasing policy defining small purchases as those costing less than $50,000, the maximum credit limit authorized for any such credit card shall be $50,000.
(Ord. 2008-26-CM, passed 12-1-08)
§ 34.06 SPECIFICATIONS.
   (A)   A purchasing agent shall prepare, issue, revise, maintain, and monitor the use of specifications as required by I.C. 5-22-5-2.
   (B)   A specification must promote overall economy for the purposes intended and encourage competition in satisfying the county’s needs.
   (C)   Each purchasing agent shall provide the Board of Commissioners with a copy of the specifications prepared for each purchase of supplies or services.
   (D)   The Board of Commissioners shall maintain an indexed file of specifications prepared by its purchasing agents in accordance with I.C. 5-22-5-4.
(Ord. 2008-26-CM, passed 12-1-08)
§ 34.07 REQUEST FOR SPECIFICATIONS.
   If a purchasing agent determines that development of specifications by the purchasing agent for a purchase of supplies or services is not feasible, the purchasing agent may issue a request for specifications in accordance with I.C. 5-22-5-5.
(Ord. 2008-26-CM, passed 12-1-08)
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