(A) The employer shall pay for all necessary lodging, meals, travel expenses, materials, tuition and fees pursuant to the employer's policy for all required training and for voluntary training which has been approved in advance by the employer.
(B) Subject to appropriation of funds, full- time employees shall be reimbursed by the employer for tuition, books and course materials for courses leading to an Associate Degree (in a job-related field as approved in advance by the City Manager) at Edison State, Wright State University or Sinclair Community College, and for job-related courses only which lead to a Bachelor's or Master's Degree at any college approved by the employer. In addition, the following reimbursements, apply to part-time volunteer EMT, AEMT, and paramedic upon completing training for licensure. All courses must be approved in advance by the employer in writing. Reimbursement for approved courses shall be at the following rates: for a grade of “A” - 100%, for a grade of “B” - 85%, for a grade of “C” - 75%. No reimbursement shall be made for employees obtaining a grade less than a “C”. An employee authorized to attend courses during his or her regularly scheduled duty hours shall not suffer any loss of pay for that amount of classroom time which occurs during duty hours. An employee who terminates employment with the employer within two years of completion of a course reimbursed under this section shall reimburse the employer on a pro rata basis. The employer may deduct the pro rata reimbursement from the employee's final pay.
(C) All municipal employees shall be reimbursed for qualifying expenses incurred in the use of a private automobile while discharging duties connected with their municipal employment and with prior approval of the City Manager.
(D) To be a qualifying expense as that term is used above, the expense shall be necessary, directly related to the activity, and reasonable in amount with determination being within the discretion of the City Manager. The municipal employee shall submit to the City Manager within 15 days of the expense (except automobile expense which is governed below), a verified or signed voucher, receipt, bill, or other written material indicating the amount of the expenditure, the date of its occurrence, the nature of the activity involved, and the status of the employee's attendance or participation therein.
(E) In the use of a private automobile, reimbursement shall be paid per mile in accordance with adopted IRS guidelines, rounded down to the nearest whole cent for actual miles traveled to cover all expenses. In lieu of a city-provided vehicle, the City Manager may, based upon the service needs of the community, decide whether or not an employee shall receive a vehicle allowance in an amount as approved by Council in lieu of using a city vehicle. An employee receiving the vehicle allowance shall not be eligible for reimbursement based upon the above referenced mileage rate, unless otherwise approved by the City Manager, and only after deducting the first 50 miles from the total number of miles driven each way to said training or meetings.
(F) Municipal employees shall, prior to use, request of the City Manager private automobile use authorization on a per trip basis, and shall submit to the City Manager all pertinent documentation of expenditure on the next business day following the conclusion of the trip.
(1974 Code, § 37.39) (Ord. 12-94, passed 5-16-1994; Am. Ord. 21-97, passed 8-4-1997; Am. Ord. 07-02, passed 3-4-2002; Am. Ord. 09-05, passed 2-22-2005; Am. Ord. 1-10, passed 1-4-2010; Am. Ord. 40-15, passed 10-5-2015; Am. Ord. 3-17, passed 2-6-2017)