(A) Each employee may inspect his or her personnel file maintained by the employer at any reasonable time, and shall, upon request, receive a copy of any documents contained therein. An employee shall be entitled to have a representative of his or her choice accompany him or her during such review.
(B) If an unfavorable statement or notation is in the file, the employee shall be given the right to place a statement of rebuttal or explanation in his or her file. No anonymous material of any type shall be included in the employee's personnel file.
(C) Records of oral warnings and written reprimands shall cease to have force and effect two years from the date of issuance, provided no intervening discipline has occurred. Any record of discipline of any kind shall cease to have force and effect four years from the date of issuance, provided no intervening discipline has occurred.
(D) Personnel files shall be public record and subject to review per applicable law. Records of discipline that are past the time limits stated above shall be maintained in an inactive file until such time as the City Records Commission rules they may be destroyed.
(1974 Code, § 37.12) (Ord. 12-94, passed 5-16-1994; Am. Ord. 07-02, passed 3-4-2002; Am. Ord. 09-05, passed 2-22-2005; Am. Ord. 40-15, passed 10-5-2015)