(A) All applicants for a special use permit for wireless telecommunications facilities or any modification of such facility shall comply with the requirements set forth in this chapter. The Planning Board is the officially designated agency or body of the city to whom applications for a special use permit for wireless telecommunications facilities must be made, and that is authorized to review, analyze, evaluate and make decisions with respect to granting or not granting or revoking special use permits for wireless telecommunications facilities. The city may, at its discretion, delegate or designate other official
agencies or officials of the city to accept, review, analyze, evaluate and make recommendations to the Planning Board with respect to the granting or not granting or revoking special use permits for wireless telecommunications facilities.
(B) The city may reject applications not meeting the requirements stated herein or which are otherwise incomplete.
(C) No wireless telecommunications facilities shall be installed, constructed or modified until the application is reviewed and approved by the city and the special use permit has been issued.
(D) Any and all representations made by the applicant to the city on the record during the application process, whether written or verbal, shall be deemed a part of the application and may be relied upon in good faith by the city.
(E) An application for a special use permit for wireless telecommunications facilities shall be signed on behalf of the applicant by the person preparing the same and with knowledge of the contents and representations made therein and attesting to the truth and completeness of the information.
(F) The applicant must provide documentation to verify it has the right to proceed as proposed on the site. This would require an executed copy of the lease with the landowner or landlord or a signed letter acknowledging authorization. If the applicant owns the site, a copy of the ownership record is required.
(G) The applicant shall include a statement in writing:
(1) That the applicant's proposed wireless telecommunications facilities shall be maintained in a safe manner, and in compliance with all conditions of the special use permit, without exception, unless specifically granted relief by the city in writing, as well as all applicable and permissible local codes, ordinances, and regulations, including any and all applicable city, state and federal laws, rules, and regulations;
(2) That the construction of the wireless telecommunications facilities is legally permissible, including, but not limited to the fact that the applicant is authorized to do business in the state.
(H) Where a certification is called for in this chapter, such certification shall bear the signature and seal of a professional engineer licensed in the state of Ohio.
(I) In addition to all other required information as stated in this chapter, all applications for the construction or installation of new wireless telecommunications facilities or modification of an existing facility shall contain the information hereinafter set forth:
(1) A descriptive statement of the objective(s) for the new facility or modification, including and expanding on a need such as coverage and/or capacity requirements;
(2) Documentation that demonstrates and proves the need for the wireless telecommunications facility to provide service primarily and essentially within the city. Such documentation shall include propagation studies of the proposed site and all adjoining planned, proposed, in-service or existing sites that demonstrate a significant gap in coverage and/or, if a capacity need, include an analysis of current and projected usage;
(3) The name, address and phone number of the person preparing the report;
(4) The name, address, and phone number of the property owner and applicant, and to include the legal name of the applicant. If the site is a tower and the owner is different that the applicant, provide name and address of the tower owner;
(5) The postal address and tax map parcel number of the property;
(6) The Zoning District or designation in which the property is situated;
(7) Size of the property stated both in square feet and lot line dimensions, and a survey showing the location of all lot lines;
(8) The location of nearest residential structure;
(9) The location, size and height of all existing and proposed structures on the property which is the subject of the application;
(10) The type, locations and dimensions of all proposed and existing landscaping, and fencing;
(11) The azimuth, size and center line height location of all proposed and existing antennas on the supporting structure;
(12) The number, type and model of the antenna(s) proposed with a copy of the specification sheet;
(13) The make, model, type and manufacturer of the tower and design plan, stating the tower's capacity to accommodate multiple users;
(14) A site plan describing the proposed tower and antenna(s) and all related fixtures, structures, appurtenances and apparatus, including height above pre-existing grade, materials, color and lighting;
(15) The frequency, modulation and class of service of radio or other transmitting equipment;
(16) The actual intended transmission power stated as the maximum effective radiated power (ERP) in watts;
(17) Signed documentation such as the “Checklist to Determine Whether a Facility is Categorically Excluded” to verify that the wireless telecommunication facility with the proposed installation will be in full compliance with the current FCC RF Emissions guidelines (NIER). If not categorically excluded, a complete RF Emissions study is required to provide verification;
(18) A signed statement that the proposed installation will not cause physical or RF interference with other telecommunications devices;
(19) A copy of the FCC license applicable for the intended use of the wireless telecommunications facilities;
(20) A copy of the geotechnical engineering study, report and foundation design calculations for a proposed or existing tower site and if existing tower or water tank site, a copy of the installed foundation design;
(21) Payment of the required deposit as noted in § 156.016;
(22) Payment of the required fee as noted in § 156.020;
(23) The names, lot numbers and tax mailing addresses of all properties within 1,500 feet of any point on the site being considered for the wireless telecommunication facility (see § 156.017).
(J) The applicant will provide a written copy of an analysis, completed by a qualified individual or organization, to determine if the proposed new tower or existing structure intended to support wireless facilities is in compliance with Federal Aviation Administration Regulation Part 77 and if it requires lighting. This requirement shall also be for any existing structure or building where the application increases the height of the structure or building. If this analysis determines that an FAA determination is required, then all filings with the FAA, all responses from the FAA and any related correspondence shall be provided with the application.
(K) Application for new tower.
(1) In the case of a new tower, the applicant shall be required to submit a written report demonstrating its meaningful efforts to secure shared use of existing tower(s) or the use of alternative buildings or other structures within the city. Copies of written requests and responses for shared use shall be provided to the city in the application, along with any letters of rejection, stating the reason for rejection.
(2) In order to better inform the public, in the case of a new telecommunication tower, the applicant shall, prior to the public hearing on the application, hold a “balloon test”. The applicant shall arrange to fly, or raise upon a temporary mast, a minimum of a 3-foot in diameter brightly colored balloon at the maximum height of the proposed new tower. The dates, (including a second date, in case of poor visibility on the initial date) times and location of this balloon test shall be advertised by the applicant 7 and 14 days in advance of the first test date in a newspaper with a general circulation in the city. The applicant shall inform the city, in writing, of the dates and times of the test at least 14 days in advance. The balloon shall be flown for at least 4 consecutive hours sometime between 7:00 a.m. and 4:00 p.m. on the dates chosen. The primary date shall be on a weekend, but in case of poor weather on the initial date, the secondary date may be on a weekday. A report with pictures from various locations of the balloon shall be provided with the application.
(3) The applicant shall examine the feasibility of designing the proposed tower, site, fencing, and the like to accommodate future demand for at least 4 additional commercial applications, for example, future co-locations. The tower shall be structurally designed to accommodate at least 4 additional antenna arrays equal to those of the applicant, and located as close to the applicant's antenna as possible without causing interference. This requirement may be waived, provided that the applicant, in writing, demonstrates that the provisions of future shared usage of the tower is not technologically feasible, is commercially impracticable or creates an unnecessary and unreasonable burden, based upon:
(a) The foreseeable number of FCC licenses available for the area;
(b) The kind of wireless telecommunications facilities site and structure proposed;
(c) The number of existing and potential licenses without wireless telecommunications facilities spaces/sites;
(d) Available space on existing and approved towers.
(4) The owner of a proposed new tower, and his or her successors in interest, shall negotiate in good faith for the shared use of the proposed tower by other wireless service providers in the future, and shall:
(a) Respond within 60 days to a request for information from a potential shared-use applicant;
(b) Negotiate in good faith concerning future requests for shared use of the new tower by other telecommunications providers;
(c) Allow shared use of the new tower if another telecommunications provider agrees in writing to pay reasonable charges. The charges may include, but are not limited to, a pro rata share of the cost of site selection, planning, project administration, land costs, site design, construction and maintenance financing, return on equity, less depreciation, and all of the costs of adapting the tower or equipment to accommodate a shared user without causing electromagnetic interference;
(d) Failure to abide by the conditions outlined above may be grounds for revocation of the special use permit.
(L) The applicant shall provide certification with documentation (structural analysis) including calculations that the telecommunication facility tower and foundation and attachments, rooftop support structure, water tank structure, and any other supporting structure as proposed to be utilized are designed and will be constructed to meet all local, city, state and federal structural requirements for loads, including wind and ice loads.
(M) If proposal is for a co-location or modification on an existing tower, the applicant is to provide signed documentation of the tower condition such as an ANSI report as per Annex E, Tower Maintenance and Inspection Procedures, ANSI/TIA/EIA-222F or most recent version. The inspection report must be performed every 3 years for a guyed tower and 5 years for monopoles and self- supporting towers.
(N) All proposed wireless telecommunications facilities shall contain a demonstration that the facility be sited so as to be the least visually intrusive reasonably possible, given the facts and circumstances involved and thereby have the least adverse visual effect on the environment and its character, on existing vegetation, and on the residences in the area of the wireless telecommunications facility.
(O) If a new tower, proposal for a new antenna attachment to an existing structure, or modification adding to a visual impact, the applicant shall furnish a visual impact assessment, which shall include:
(1) If a new tower or increasing the height of an existing structure is proposed, a computer generated Zone of Visibility Map at a minimum of 1-mile radius from the proposed structure, with and without foliage, shall be provided to illustrate locations from which the proposed installation may be seen.
(2) Pictorial representations of “before and after” (photo simulations) views from key viewpoints both inside and outside of the city as may be appropriate, including but not limited to state highways and other major roads; state and local parks; other public lands; historic districts; preserves and historic sites normally open to the public; and from any other location where the site is visible to a large number of visitors, travelers or residents. Guidance will be provided concerning the appropriate key sites at the pre-application meeting. Provide a map showing the locations of where the pictures were taken and distance from the proposed structure.
(3) A written description of the visual impact of the proposed facility including as applicable; the tower base, guy wires, signage, fencing and accessory buildings from abutting and adjacent properties and streets as relates to the need or appropriateness of screening.
(a) Existing vegetation, such as trees and shrubs, shall be preserved to the maximum extent possible. Buffer plantings shall be located around the perimeter of any security enclosure as noted in § 156.013.
(b) Signs shall be posted around the facility, along with a telephone number of a contact person in the event of an emergency. See § 156.014. The city and any co-locators shall be granted reasonable access.
(c) All facilities shall be painted a non- contrasting gray or similar color when approved by the Planning Board, minimizing its visibility unless otherwise required by the Federal Communications Commission, Federal Aviation Administration, and/or by historic preservation or architectural review standards imposed by the Zoning Code. All appurtenances shall be aesthetically and architecturally compatible with the surrounding environment by means of camouflage techniques deemed acceptable by the Planning Board. See § 156.012.
(d) No facility shall be artificially illuminated except as required by the Federal Aviation Administration or as deemed necessary by the Planning Board for unusual security or safety reasons. See § 156.012.
(P) The applicant shall demonstrate and provide in writing and/or by drawing how it shall effectively screen from view the base and all related equipment and structures of the proposed wireless telecommunications facility.
(Q) The wireless telecommunications facility and any and all accessory or associated facilities shall maximize the use of building materials, colors and textures designed to blend with the structure to which it may be affixed and/or to harmonize with the natural surroundings. This shall include the utilization of stealth or concealment technology as may be required by the city.
(R) All utilities at a wireless telecommunications facilities site shall be installed underground and in compliance with all laws, ordinances, rules and regulations of the city, including specifically, but not limited to, the National Electrical Safety Code and the National Electrical Code where appropriate.
(S) At a telecommunications site, an access road, turn-around space and parking shall be provided to assure adequate emergency and service access. Maximum use of existing roads, whether public or private, shall be made to the extent practicable. Road construction shall at all times minimize ground disturbance and the cutting of vegetation. Road grades shall closely follow natural contours to assure minimal visual disturbance and reduce soil erosion. Roads shall be hard-surfaced with concrete or asphaltic concrete surface.
(T) All wireless telecommunications facilities shall be constructed, operated, maintained, repaired, provided for removal of, modified or restored in strict compliance with all current applicable technical, safety and safety-related codes adopted by the city, state, or United States, including but not limited to the most recent editions of the ANSI Code, National Electrical Safety Code and the National Electrical Code, as well as accepted and responsible workmanlike industry practices and recommended practices of the National Association of Tower Erectors. The codes referred to are codes that include, but are not limited to construction, building, electrical, fire, safety, health and land use codes. In the event of a conflict between or among any of the preceding, the more stringent shall apply.
(U) A holder of a special use permit granted under this chapter shall obtain, at its own expense, all permits and licenses required by applicable law, rule, regulation or code, and must maintain the same, in full force and effect, for as long as required by the city or other governmental entity or agency having jurisdiction over the applicant.
(V) There shall be a pre-application meeting. The purpose of the pre-application meeting will be to address issues that will help to expedite the review and permitting process. A pre-application meeting shall also include a site visit if there has not been a prior site visit for the requested site. Costs of the city's consultants to prepare for and attend the pre- application meeting will be borne by the applicant.
(W) An applicant shall submit to the city the number of completed applications determined to be needed at the pre-application meeting. Written notification of the application shall be provided to the legislative body of all adjacent municipalities as applicable and/or requested.
(X) The holder of a special use permit shall notify the city of any intended modification of a wireless telecommunication facility and shall apply to the city to modify, relocate or rebuild a wireless telecommunications facility.
(Ord. 06-05, passed 2-22-2005)