(A) The Village Clerk shall issue a permit for a special event, or similar activities as provided for under this chapter when, from a review of the application and other information as may otherwise be obtained, it is determined that:
(1) Any event to be held on public property must be open to the public.
(2) The applicant has complied with all of the requirements of this Code and the applicable rules or regulations promulgated thereunder, including, but not limited to, completing all requirements of the application and providing true and correct information.
(3) The conduct of the special event will not substantially interfere with the safe and orderly movement of traffic.
(4) The special event will not substantially interfere with any publicly managed infrastructure project or construction project.
(5) The special event and related activity will not present an unreasonable danger to the health or safety of the applicant, village employees, or members of the public, which may be determined upon the basis of past events that have occurred within the corporate limits of the village.
(6) There are available at the time of the special event a sufficient number of peace officers to police and protect lawful participants in the activity and maintain adequate police protection in the rest of the village.
(7) The concentration of persons, animals and vehicles at the special event, or similar activity, will not unduly interfere with the proper fire and police protection or ambulance service.
(8) The activity will not unreasonably interfere with scheduled village functions or the normal activities of the residents of the village.
(9) The conduct of the special event will not interfere with the movement of emergency equipment responding to any emergency.
(10) The event will not subject the surrounding neighborhood to an unreasonable degree of noise, littering, or parking difficulties, or other adverse conditions in light of the character of the neighborhood.
(11) The special event or related activity is not being conducted for an unlawful purpose.
(12) The special event will not need special village services that cannot be reasonably made available.
(13) The permittee has received all other permits, licenses and approvals necessary to conduct the activities of the special event.
(14) The permittee has agreed to pay all required permit fees required for the special event and submitted all required insurance certificates.
(15) The special event will not conflict with any other event that has previously been scheduled.
(16) All prior permit fees for any past special event conducted by the applicant, proposed permittee, event manager and/or sponsor have been paid in full.
(B) After receipt and consideration of the recommendations from the Marketing Department and department heads, the Village Clerk shall consider the recommendations and shall determine whether the special event permit shall be granted in accordance with the provisions of this chapter, and if the special event permit is to be granted, what, if any special village services shall be required and provided.
(C) Written approval or disapproval; special conditions. The Village Clerk shall, in writing, approve or disapprove the application for an event permit and/or may impose, in writing, any general or special conditions with which the applicant, proposed permittee, the event manager, and the sponsor, if any, must comply. The decision of the Village Clerk shall be transmitted to the event manager via electronic mail at the electronic mail address provided in the application. The permit, once issued by the village, is nontransferable and can only be used on the designated dates, and rain dates, if applicable, and at the times, as approved.
(D) Conditions of issuance of permit:
(1) All permits issued by the Village Clerk shall be conditioned upon the following:
(a) The village's receipt and approval of all required and/or requested submittals, fees, funds and deposits, including, but not limited to, approval of any certificate(s) of insurance.
(b) The village's receipt of payment by the proposed permittee, event manager, and/or sponsor of the applicable permit fee.
(c) Compliance by the permittee, the event manager, and the sponsor, if any, with all applicable provisions of this Code, permit conditions as imposed by the village, and other applicable requirements.
(2) No permit issued under this chapter may authorize the operation of an event for a period longer than a period of five (5) continuous days without specific advance approval by the Village Clerk on recommendation of the Marketing Department.
(Ord. 2014-O-032, passed 10-7-14)