(a) The Chairman of the Village Hall Committee of Council and/or authorized personnel shall accept reservations for the use of the Village Hall. Request forms shall be provided by the Chairman of the Village Hall Committee or other authorized personnel. Forms may also be downloaded from the Village of Timberlake website at: Hall_Rental_Contract_and_Rules Doc Rev 3/28 (villageoftimberlake.com).
(b) All fees, costs, expenses and security deposits that shall be charged for the use and/or rental of a municipal facility shall be set by the Village Hall Committee, and a schedule of same shall be available to the public from the Village Council.
(c) The rental or use of the Village Hall shall not include any function on the premises whose purpose is to generate and/or raise revenue. This prohibition shall not apply to Village affiliated service clubs and organizations which meet the definition under Section 501(c)(3) in the Internal Revenue Code.
(d) Notwithstanding division (b) of this section, the Mayor and the Village Hall Committee and/or authorized personnel, at their discretion, may permit the rental of the Village Hall to a recognized service club or organization, including The Village Club, which has provided or does provide services or benefits to the Village at no rental fee cost and with no damage deposit. The value of the services provided should be at least commensurate with the waived rental fee. The club shall be required to sign a contract, and will remain liable for any damage caused to the hall during the rental.
(e) Notwithstanding division (b) of this section, the Mayor and the Village Hall Committee, and/or authorized personnel, at their discretion may permit the rental of the Village Hall (day time hours only), Monday through Friday and weekends, at no rental fee cost and given availability, to residents for bereavement/funeral services for immediate family members. The resident shall be required to sign a contract, and will remain liable for any damage caused to the hall during the rental.
(f) For each rental of the Village Hall, the renter shall retain a member of the Village Police Department if alcoholic beverages will be consumed and/or served on the premises, who shall be paid at a rate set by the Chief of Police. This provision shall not apply to recognized service clubs or organizations.
(g) Any provision of this section does not in anyway limit the liability of any person for any injury, damage or loss to any person or property.
(h) Rental of the Hall from 5:00 p.m. Fridays to midnight Sundays, as well as all federal holidays, shall be for the exclusive use of residents of the Village. Daytime rentals, Monday through Friday, excluding holidays, can be for the use of corporations, companies or other entities with the Ohio Secretary of State and in good standing, both for profit and not for profit, as well as resident use. At no time may a non-resident, other than the incorporated entities addressed herein, contract for the use of the Hall.
(Ord. 2006-36. Passed 12-19-06; Ord. 2008-16. Passed 9-16-08; Ord. 2011-8. Passed 4-19-11; Ord. 2012-6. Passed 3-20-12; Ord. 2022-7. Passed 6-21-22.)