(A) Application for use. The Custodian of the Community Building House shall receive applications for the use of the Community House for entertainment, lectures, meetings, dinners and similar purposes, and upon his or her approval, subject to the following provisions in this section, shall rent or make available without charge the Community House to individuals, groups or organizations, and after granting an application shall cause the building to be opened and prepared for such assemblies.
(`76 Code, § 941.01)
(B) No charge for open meetings. No charge shall be made for the use of the Community Building for any public meeting of the residents of the municipality when no admission charge is made nor offering of any kind taken and at which meeting all residents of the municipality are privileged to be present.
(`76 Code, § 941.02)
(C) Certain groups exempt from charges. No charge shall be made for the use of the Community House for meetings, lectures and other assemblies of any organization existing solely for religious, educational or charitable purposes which has its headquarters in the village, or for such groups or organizations as the Village Council may, from time to time, approve as an exempt group or organization.
(`76 Code, § 941.03)
(D) Charge for certain groups.
(1) A charge of $100 per day as rental shall be made and collected by the Custodian from any adult resident of the village sponsoring a group or organization, the composition of which is composed of 50% or more of residents of the village, and which group or organization is not specified under division (B) or (C) of this section, for the use of the Community House by such group or organization. The charge shall be collected by the Custodian at the time the application for such use is approved.
(2) A charge of $150 per day as rental shall be made and collected by the Custodian from any adult resident of the village sponsoring a group or organization, the composition of which is composed of 50% or less residents of the village, and which group or organization is not specified under division (B) or (C) of this section, for the use of the Community House by such group or organization. The charge shall be collected by the Custodian at the time the application for such use is approved.
(3) The Custodian may, at his or her discretion, before approving the application for the use of the Community House, require a written statement from the sponsors named under divisions (D)(1) and (D)(2) hereof attesting to the percentage of residents of the village who will be in attendance. No group comprised solely of minors or nonresidents shall be permitted to use the Community House unless accompanied and supervised by the adult, resident sponsor.
(4) Charges shall be made by the municipality to the state or any governmental subdivision or agency thereof, such as the Board of Elections of Hamilton County, for the use of the Community House by such state or governmental subdivision or agency accordance with the custom and rates established by law and/or such agency.
(4) The charges set forth in this division (D) shall be in addition to the charges described in divisions (E), (F) and (G) of this section.
(`76 Code, § 941.04)
(E) Liability for damage. Individuals, groups or organizations using the Community House shall replace, or pay to the Custodian the reasonable value of any municipal property broken, damaged, lost or stolen during the period of use of the Community House by such individuals, groups or organizations.
(`76 Code, § 941.06)
(F) Security deposit. A $300 security deposit shall be collected from the sponsors named under divisions (D)(1) and (D)(2), by the Custodian when the application is filed with the Village Office, Upon completion of a thorough inspection of the Community House after the event, and if no damages assessed, the Custodian will return the deposit to the sponsors named under divisions (D)(1) and (D)(2).
(G) Cleanup. Individuals, groups or organizations after using the Community House, and before 8:00 a.m. next following commencement of such, shall restore the premises, equipment and property, or cause the premises, equipment and property to be restored to a clean and orderly condition. Upon failure of any individual, group or organization to do so, the Custodian shall cause such restoration to be made and shall charge and collect the cost thereof from such individual, group or organization.
(`76 Code, § 941.07)
(H) Effect of unpaid charges. Any individual, group or organization who or which has subjected himself, herself or itself to the charges provided under this section and who or which has not paid such applicable charge or charges to the Custodian shall not be entitled to use the Community House again until payment of such charge or charges have been made to the Custodian.
(`76 Code, § 941.09)
(I) Closing time. Any and all assemblies held in the Community House shall terminate no later than 12:00 a.m. next following their commencement.
(`76 Code, § 941.10)
(J) Custodian’s responsibilities. The Custodian is charged with the responsibility of collecting the applicable charges provided for in this section, the scheduling and supervising of the use of the Community House, and the maintenance of the premises and equipment thereof.
(`76 Code, § 941.11)
(K) Custodian’s report to Council. At the regular Council meeting in January of each year, the Custodian shall furnish an inventory of the furniture and equipment in the Community House to Council and shall make a report of the business of his or her office and the moneys collected by him or her during the preceding annual period. The report shall include such other matters as the Custodian deems proper. The Custodian shall pay all moneys collected to the Village Treasurer immediately upon collection thereof.
(`76 Code, § 941.12)
(Ord. 13-1969, passed 6-10-69; Am. Ord. 27-1979, passed 12-11-79; Am. Ord. 9-1-2007, passed 9-11-07)
Cross-reference:
Position of Community House Custodian established, see § 31.52