The following procedures shall be adhered to for all purchases or contracts less than $30,000.
(A) All purchases or contracts in an amount of $20,000 or more, but less than $30,000, shall require the department head to put forth reasonable effort to obtain three written quotations. The Auditor may issue a purchase order upon request of the department head, provided that sufficient monies have been appropriated by the Board. Internal Control Officers will put forth reasonable effort to obtain three informal written quotations and provide them directly to the Auditor to have a purchase order issued, provided that sufficient monies have been appropriated by the County Board.
(B) All purchases or contracts in an amount of $10,000 or more, but less than $20,000, shall require the department head to put forth reasonable effort to obtain two informal quotations documented by the department head. The Auditor may issue a purchase order upon request of the department head, provided that sufficient monies have been appropriated by the County Board. Internal Control Officers shall put forth reasonable effort to obtain two informal quotations and submit documentation directly to the Auditor to have a purchase order issued.
(C) All purchases or contracts in the amount of $10,000 or less shall be made in a way that is in the best interest of the county on the authorization of the department head or designee provided that sufficient monies have been appropriated and a purchase order has been issued by the Auditor, or in the case of the Highway Department, by the County Engineer or designee.
(D) Exceptions to comparative quotations are granted when at least one of the following conditions exist:
(1) There is only one source for the required supply, service, or construction item;
(2) The required item is a dealer item, which may be purchased from multiple dealers, but at a fixed cost from dealer to dealer;
(3) It is a purchase of used equipment; or
(4) It is an emergency purchase.
(Prior Code, 1 TCC 2-6) (Res. E-23-112, passed 7-26-2023)