A. All applications for special event permits shall be made on a special event permit application form prescribed by the city and shall include the following information:
1. Type and description of event;
2. Name of the sponsoring entity, contact person, address and telephone number;
3. Name of the promoting entity, contact person, address and telephone number;
4. Proposed date, together with beginning and ending times;
5. Proposed location, including barricade plan and route map;
6. Estimated numbers of event staff, participants and spectators;
7. Admission fee, donation, or other consideration to be charged or requested;
8. Type and number of vendors or concessionaires;
9. Signature of applicant; and
10. If the event is a block party or neighborhood gathering, applicant must collect and submit with the application form a list of signatures consenting to the street closure from all neighbors whose vehicular access to their property is affected by the street closure.
B. Completed application forms shall be submitted to the city not more than three hundred sixty five (365) calendar days and not less than thirty (30) calendar days before the event is scheduled to take place. Applications submitted less than thirty (30) calendar days prior to the scheduled event shall be denied unless the applicant demonstrates to the mayor that compliance with the thirty (30) day deadline was impractical or impossible due to the nature of the event. The city shall use reasonable efforts to approve or deny applications within thirty (30) calendar days of receiving the application.
C. No advertising of a special event shall be permitted until city approval of the special event is granted and a special event permit is issued.
D. Special events which cross or involve multiple governmental jurisdictions shall be approved only if the applicant also obtains formal authorization from all respective governing bodies. (Ord. 06-49, 10-4-2006)