(A) The Council President is authorized to enter into an agreement with Bank of Montreal to secure procurement cards for each authorized employee of the borough under such terms and conditions as approved by its legal counsel and the borough.
(B) As a condition precedent to receiving the procurement card, each authorized employee shall execute a procurement card use agreement.
(C) As a condition precedent to receiving the procurement card, the Council shall establish a monetary limit of authority for each employee’s use of the procurement card.
(D) (1) As a condition precedent to issuance of a procurement card, the Council shall establish in writing purchasing parameters in accordance with the law including, but not limited to:
(a) A listing of goods and services which may be procured using the card;
(b) Authorized vendors; and
(c) Daily/weekly/monthly/annual monetary procurement card limits for each employee recipient of the procurement card.
(2) Employee recipients shall submit a list of the borough goods and services to be annually purchased with the card, which shall be approved in writing by the Council.
(E) As a condition precedent to receiving the procurement card, each employee recipient shall sign an agreement of indemnity, which is included in the procurement card use agreement.
(F) The borough hereby expressly authorizes the President to execute the procurement card use agreement and all other necessary documents on its behalf.
(G) Upon receipt and use of a procurement card, the cardholder shall submit receipts and such information as periodically requested by the Council.
(H) The Council shall establish procedures and internal controls to implement this program, to ensure that procurement cards are being used only for authorized borough business purposes and in compliance with applicable law, and to allow for easily verifiable audits of their use. These procedures and internal controls and any changes thereto shall be submitted to the borough at least annually for its review and input.
(I) If the borough has indicated to PFM that the account will be initially debited in connection with the borough’s use of the procurement cards will be an account of the borough with the Pennsylvania Local Government Investment Trust. The borough will specify the specific account to PFM, which serves as administrator of the Pennsylvania Local Government Investment Trust, and PFM is authorized by the borough to debit such account and make payment to Bank of Montreal in connection with the borough’s use of the procurement cards. In the event the borough elects to use another account with another institution, it shall seek the approval of PFM.
(Res. 2013-06, passed 9-3-2013)