(a) The Tree Commission shall meet to organize within five days of the creation of the Commission and the appointment and confirmation of the members of the Commission. At the organizational meeting, the Commission shall establish the day and time of a regular once-a-month meeting for the Commission and elect a chairperson, an assistant chairperson, a secretary- treasurer, and any other officers for which it may provide. Additional regular meetings may be established. Special meetings may be called by the chairperson upon the chairperson or the chairperson’s assistant notifying each Commission member not less than twenty-four hours preceding the date and hour of such meeting. The notification may be waived in writing or by attendance at such special meeting.
(b) A majority of the members of the Commission shall constitute a quorum, and at any meeting at which a quorum is present, any action may be taken by the affirmative votes of a majority of the members of the Commission. Also, any action may be taken by the Commission without a meeting by a writing signed by all the members of the Commission.
(c) The Commission shall adopt its own rules. In the absence of a rule to govern a point of procedure, reference shall be had to the approved practice in parliamentary bodies.
(d) The chairperson shall be the presiding officer at all meetings and the chief executive officer of the Commission. The secretary-treasurer or other designated officer shall maintain records of all actions of the Commission and records of attendance of members at meetings and shall furnish monthly, to the Mayor, a certified copy thereof together with complete financial operating statements satisfactory to the Director of Finance as to form and content, which records and statements shall be filed by the Mayor in the office of the Clerk of Council. The Commission shall provide for such employees as it shall require, and for their compensation in such manner as it shall determine, which employees shall be paid from funds received by the Commission.
(Ord. 70-99. Passed 6-8-99.)