(a) The Sylvania Area Fire/EMS Policy Board shall meet to organize within five days of the creation of the Board and the appointment and confirmation of the members of the Commission. At the organizational meeting, the Board shall establish the day and time of a regular once-a-month meeting for the Board and elect a chairperson, an assistant chairperson, a secretary-treasurer and any other officers for which it may provide. Additional regular meetings may be established. Special meetings may be called by the chairperson upon the chairperson or chairperson’s assistant notifying each Commission member not less than twenty-four hours preceding the date and hour of such meeting. The notification may be waived in writing or by attendance at such special meeting.
(b) A majority of the members of the Board shall constitute a quorum, and at any meeting at which a quorum is present, any action may be taken by the affirmative vote of a majority of the members of the Board. Also any action may be taken by the Board without a meeting by a writing signed by all the members of the Commission.
(c) The Board shall adopt its own rules. In the absence of a rule to govern a point of procedure, reference shall be had to the approved practice in parliamentary bodies.
(d) The chairperson shall be the presiding officer at all meetings and the chief executive officer of the Board. The secretary-treasurer or other designated officer shall maintain records of all actions of the Board and records of attendance of members at meetings and shall furnish monthly, to the Mayor, a certified copy thereof together with complete financial operating statements satisfactory to the Director of Finance as to form and content, which records and statements shall be filed by the Mayor in the office of the Clerk of Council.
(Ord. 32-2005. Passed 5-2-05.)