(A) All village boards and commissions, within their areas of responsibility, shall identify needs and problems, recommend programs, projects, and legislation; plan, develop, or assist with management plans and assist to develop and review policy and specifications; promote public understanding; cooperate with local citizens' groups, and governmental bodies; participate in conferences and workshops; and perform those specific duties delegated by Council.
(B) All village boards and commissions will notify the Village Administrator of meetings no later than the first scheduled meeting of Village Council prior to the board or commission's scheduled meeting. This notification will include an agenda for the next meeting, if possible.
(C) All village boards and commissions will have an agenda item for lobby visitation. Additional agenda items are at the discretion of the board or commission chairperson.
(D) Minutes from board and commission meetings will be forwarded to the Village Administrator within 12 working days after the board or commission meeting. The Village Administrator will distribute these minutes to the Mayor and Village Council. Minutes will be formally adopted in accordance with board or commission by-laws.
(E) Special meetings are exempt from the requirements of division (B). However, the Village Administrator's office, or designated representative, will notify the Mayor and Village Council of the special board or commission meeting.
(Ord. 2022-14, passed 6-13-2022)