(A) Creation of office; appointment, term and qualifications. There is hereby created the Office of Village Administrator, which shall be appointed by the Board President with the advice and consent of the Village Board of Trustees; provided that, said term shall not extend beyond the current term of the appointing Board president. The Administrator shall, in all cases, be subject to the authority and direction of the Village President and Board of Trustees.
(Prior Code, § 2-701)
(B) General duties. The Village Administrator shall be responsible to the Village President for the proper administration of all affairs of the city. In discharging this responsibility, the Village Administrator shall, as directed by the Village President:
(1) Coordinate activities between the departments and offices to ensure efficient utilization of resources and maximize interdepartmental coordination and effectively and efficiently administer the policies adopted by the Village President and Board of Trustees;
(2) Supervise activities of the administration and accounting departments;
(3) Recommend appointments and, when necessary for the good of the village, recommend suspension or removal of any village employee;
(4) Attend all village board, committee and advisory, meetings and participate, as required, in all discussions unless excused by the Village President;
(5) Assist the President as the Chief Administrative officer of the village and perform such duties as may be directed by the President;
(6) Create and formulate the annual budget for timely submission to the Budget Officer;
(7) Be the primary point of contact with the Village Attorney and his or her staff, coordinate and follow up attorney assignments and disseminate his or her work product to the Board, and otherwise be the point of contact for legal advice required of any village department head, ensure protection of the attorney-client privilege; provided that, nothing shall prohibit the President and Trustees from consulting the Village Attorney as they deem appropriate from time to time;
(8) Keep the Village Board fully advised regarding the financial condition of the village and the future needs of the village;
(9) Make such reports to the President and Board of Trustees as may be required, concerning the operations of the village departments and offices and recommend various courses of action to the Village President and Board, along with possible alternatives;
(10) Propose and recommend to the President such personnel rules and regulations as may be useful for management of policies, handbooks, manuals and collective bargaining agreements;
(11) Prepare such administrative reports and other reports of the activities of the village as may be required at the conclusion of the fiscal year and periodically throughout the year;
(12) Research, collect information and prepare or coordinate the preparation of applications for all grants and loans from governmental or private entities for village programs, operations and services;
(13) Participate to the extent requested in the collective bargaining processes of the village and recommend to the President collective bargaining agreements for consideration and possible final approval by the Board of Trustees;
(14) Investigate and respond to resident inquiries and complaints related to the operations of the village;
(15) Participate in the development and implementation of economic and community development programs for the village, including business retention, expansion and recruitment programs;
(16) The Administrator shall cause to be prepared, maintained and kept current, a complete set of maps and plats showing the location of village utilities, municipal properties, street and other public places and all lots and parcels of land subdivided according to law;
(17) Oversee the evaluation of village employees’ performance in the Administration and Accounting Departments at least once per year; and
(18) Provide staff support services for the mayor and the members of the Village Board.
(Prior Code, § 2-703)
(C) Office. The Administrator shall maintain an office in the village’s Government Center in an area designated by the President, with the approval of the Board of Trustees, and shall spend such time in the performance of duties as may be required. The position is considered full-time and outside employment is prohibited without approval of the Village President.
(Prior Code, § 2-704)
(D) Absence. If, because of a temporary absence, disability or illness, the Village Administrator is unable to carry out the functions of this office, the Village President with the advise and consent of the Board of Trustees may appoint a temporary replacement to serve as Acting Administrator and carry out the duties of the Administrator during the Administrator’s absence. This appointment shall be effective for a period not to exceed 30 days or until the Village Administrator is able to resume his or her duties, whichever occurs first.
(Prior Code, § 2-705)
(E) Removal from office. Section 31.28 of this code of ordinances shall govern removal from office of the Administrator.
(Prior Code, § 2-706)
(F) Vacancy. When a vacancy occurs in the office of Village Administrator, a replacement shall be appointed and confirmed following the procedures outlined in division (A) above. If the Village Administrator resigns, the Village Administrator may continue to serve as Village Administrator until a replacement is appointed and confirmed by the Board. Should the Administrator choose not to serve until his or her replacement is appointed and confirmed, or if the President removes the Administrator, the Village President shall have the power to appoint a temporary Village Administrator who shall serve until a replacement Village Administrator is appointed and confirmed.
(Prior Code, § 2-707)
(G) Bond. The Administrator shall be covered by blanket bond for all employees.
(Prior Code, § 2-708)
(H) Authority of elected officers undiminished. Nothing in this section shall be deemed to diminish or detract from the statutory powers and authority of the village’s elected officials.
(Prior Code, § 2-709)
(I) Conflict of interest prohibited. The Village Administrator shall not derive any personal benefit, directly or indirectly from any contractual work or business of the village or from the sale of any article from the village or from the purchase of property from it.
(Prior Code, § 2-710)
(J) Matters directed to Village Administrator. Except for purposes of inquiry, Board members shall deal with the administrative service through the Village Administrator. Board members shall not give orders to any department heads or subordinates of the Village Administrator either publicly or privately.
(Prior Code, § 2-711)
(Ord. 1503, passed 11-13-2007; Ord. 1537, passed 12-15-2008; Ord. 1730, passed 11-23-2015; Ord. 1784, passed 7-5-2017)