(A) Presentation. All claims against the village for goods purchased for damages, or originating in any other way, except for claims for salaries and other allowances that are fixed by ordinance, and except for claims referred to in division (B) hereinbelow, shall be presented to the Village Board of Trustees at its regularly scheduled meetings at which time the Village Board of Trustees shall determine whether such claims shall be paid. All such claims must be in writing and items shall be specified.
(B) Exception.
(1) If the following expenditures are an approved budget line item and there are sufficient funds to make the payment, the Village Treasurer is hereby authorized to pay the following claims upon receipt of a warrant list and prior to Village Board approval:
(a) Utilities, when necessary to meet payment deadlines or to avoid penalty;
(b) Insurance premiums, when necessary to meeting payment deadlines;
(c) Principal and interest payments on long term debt, when necessary to meet payment deadlines and to avoid late charges;
(d) Monthly payments for on-going services provided under Board approved contracts, when, necessary to meet payment deadlines;
(e) Required payments to other governmental agencies, when necessary to meet payment deadlines;
(f) Postage or other critical commodities if failure to replenish in a timely manner would inhibit the village's ability to provide essential services; and
(g) Refunds due to sewer system customers.
(2) A special warrant list of all such prepaid bills shall be presented in the Village Board of Trustees at its next regular meeting.
(Ord. 1751, passed 6-6-2016)