(A) Description of work. Under the appointment, supervision and direction of the Chairperson and Board, this position performs technical, supervisory and administrative work in accomplishing the functions of Municipal Treasurer and does related work as required.
(B) Examples of duties. The Municipal Treasurer shall:
(1) Be the custodian of all money belonging to the village;
(2) Invest and collect all monies owed by or owed to the village;
(3) Protect the funds of the village;
(4) Pay out on vouchers or orders properly signed by the Municipal Clerk and Chairperson;
(5) Keep a separate accounting of each fund or appropriation and the debts and credits of each fund or appropriation;
(6) Issue receipts for monies paid in, specifying dates and upon which account payment was made;
(7) Keep a register of all warrants, bonds or orders filed with the Treasurer and all vouchers, as required by law;
(8) Keep records showing all money received by the Treasurer, the source from which it was received and the purpose for which it was paid out;
(9) Prepare for the Board an accounting of each account and the activities thereof;
(10) Make monthly reports to the Board as required by law and ordinance, including accounting of all financial activities made within the Treasurer’s office, and accompanying said report, a statement of all receipts and disbursements, together with all warrants redeemed and paid by the Treasurer, which warrants, with any and all vouchers held by the Treasurer, shall be filed in the Municipal Clerk’s office;
(11) Ensure that the cash book is footed and balanced monthly (includes bookkeeping of utility accounts);
(12) Keep a current fiscal status record of the village;
(13) Keep such books and accounts as may be required by the Village Board, in a manner required by law;
(14) Prepare and administer the annual budget, audit and Treasury activities;
(15) Make an annual report on or before the last day of September of each year and cause the same to be published, all as required by statute and/or ordinance;
(16) Annually prepare and publish a statement of receipts and expenditures, by fund, for the municipality for the preceding fiscal year and render an accounting to the Board of the financial state of the municipality;
(17) Prepare and submit such reports as are required by state offices;
(18) Establish positive public relations with citizens of and visitors to the community; and
(19) Perform other duties as required by law, ordinance or by directions of the Chairperson and Board.
(C) Qualifications. The person occupying this position should have, as a minimum, the ability to maintain effective working relations with employees and officials; knowledge of bookkeeping and accounting methods; the ability to organize and present effective oral and written reports; thorough knowledge of modern office practices and procedures; knowledge of computer usage; knowledge of automated accounting and office systems; and the ability to project positive public relations with the citizenry. Must be able to be bonded.
(D) Training and experience. Any combination of training and experience to graduation from high school, supplemented by coursework in municipal administration, bookkeeping or accounting, or business administration and office experience.
(Prior Code, § 1-204) (Ord. 540, passed 12-8-2010)