(A) Description of work. Under the appointment, supervision and direction of the Chairperson of the Board, this position performs technical, supervisory and administrative work in accomplishing the functions of Municipal Clerk and of the Municipal Clerk duties and related work as required.
(B) Examples of responsibilities and duties. The Municipal Clerk shall:
(1) Assist with preparing Board agenda, ordinances and resolutions for Board consideration;
(2) Have the custody of all laws and ordinances and keep a correct journal of the proceedings of the Board;
(3) Keep a register of all licenses and permits issued and the payments thereon;
(4) Keep record of all officers and regular employees of the municipality and such other records as required by the Board;
(5) Keep and maintain a proper index to all documents and records kept by the Clerk;
(6) Seal and attest to all contracts of the municipality and all licenses, permits and such other documents that require this formality;
(7) Receive claims of any person against the municipality and process the same in all proper cases;
(8) Issue and sign all licensing permits and occupation tax receipts;
(9) Collect funds for licensing and the like, promptly turn over all funds collected to the Treasurer with a statement as to the source thereof and keep accounts showing all money received and the source and disposition thereof;
(10) Record Board proceedings (and votes taken);
(11) Transcribe and report official minutes of Board meetings to appropriate officials;
(12) Within ten days of any meeting of the governing body, prepare and publish the official proceedings of the Village Board in a newspaper of general circulation in the village, pursuant to the Open Meetings Act, being Neb. RS 84-1407 et seq.;
(13) Publish, between July 15 and August 15 of each year, the village employee job titles and the corresponding compensation to such job titles;
(14) At the end of the fiscal year, compile and report business of the municipality transacted through the Clerk’s office;
(15) Verify that the Chairperson signs on warrants, ordinances, resolution and papers;
(16) Attest to Chairperson’s signature or countersign, when required;
(17) Prepare an annual report in which is described the bonds issued and sold during the year and the terms of sale, with every item of expense thereof; and keep a record of all outstanding bonds against the village, showing the number and amount of each, for and to whom said bonds were issued and when any bonds are purchased or paid or cancelled;
(18) Be in charge of all village elections, including preparation and notice as required by law;
(19) Be the custodian of the Village Seal;
(20) Assist with the preparation and administration of the annual budget;
(21) Supervise the Deputy Clerk and delegate duties and responsibilities of the Municipal Clerk as necessary to him or her;
(22) Recommend hiring, firing, wages and evaluations of the Deputy Clerk to the Village Board;
(23) Supervise the office assistant, delegate general duties and responsibilities as necessary to the assistant and recommend hiring, firing, wages and evaluations of said position;
(24) Establish positive public relations with citizens of and visitors to the community; and
(25) Perform other duties as required by law, ordinance or direction of the Chairperson and Board.
(C) Qualifications. The person occupying this position should have, as a minimum, the ability to maintain effective working relations with employees and officials; the ability to organize and present effective oral and written reports; thorough knowledge of modern office practices and procedures; knowledge of bookkeeping and accounting methods; knowledge of computer usage; knowledge of automated accounting and office systems; and the ability to project positive public relations with the citizenry. Must be able to be bonded.
(D) Training and experience. Any combination of training and experience to graduation from high school, supplemented by course work in municipal administration, bookkeeping or accounting or business administration and office experience.
(Prior Code, § 1-203) (Ord. 539, passed 12-8-2010)