(A) Creation of office.
(1) The office of City Administrator is hereby created.
(2) The City Administrator shall be appointed by majority vote of the City Council.
(3) The City Administrator shall be the chief administrative officer of the city and shall be responsible to the Mayor and City Council for the proper administration of all affairs of the city. To that end, the City Administrator shall have the following powers and duties:
(a) The City Administrator shall devote all working time and attention to the affairs of the city and be responsible to the Mayor and City Council for the planning, organizing and administration of the city.
(b) Legal. The City Administrator shall:
1. Execute knowledge of local government operations, public finance, utilities and related law.
2. Comply with federal, state, and local laws and regulations by studying existing and new legislation, anticipating future legislation, enforcing compliance with applicable law and advising the Council on needed actions.
3. Maintain and enforce guidelines and rules set out in city ordinances and policies, including the following: Land Development Code, HR Manual, Financial Policies.
4. Monitor all service contracts and franchise agreements for compliance with obligations and enforcement of rights, oversee floodplain administration, community rating status and utility requirements.
(c) Financial management. The City Administrator shall:
1. Oversee the preparation of monthly financial statements for presentation to the Mayor and Council.
2. Assist the Mayor in preparation and submission of the Mayor's annual budget and ensure that it is filed as required by state law, and assist the Council in consideration and adoption of final budgets and periodic amendments.
3. Oversee purchasing matters for the city as defined by personnel policies, applicable law, ordinance or action of the City Council.
4. Manage and oversee the investment of city funds in accordance with Investment Policy adopted by the Council from time to time and pursuant to any specific instructions of the Council.
(d) Organization and leadership. The City Administrator shall:
1. Oversee multiple projects simultaneously, and deal effectively with elected officials, department heads, employees, residents, and the general public.
2. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
3. Recommend 5-10-20 year strategy with timeline mapped goals. In doing this, attention shall be paid to existing programs and services; the changing needs of the city; and identifying and anticipating community service trends.
4. Prepare and present all variance and zoning requests to City Council and appropriate boards or commissions.
(e) Personnel. The City Administrator shall:
1. Supervise department heads and other management personnel and perform personnel evaluations of department heads and assist with the evaluation processes of all employees.
2. Exercise supervision of administrative programs and tasks and assist all departments created by the City Council or that may hereafter be created by the City Council, except as otherwise provided by law or ordinance, and to develop actions and procedures that encourage interdepartmental cooperation and reduce barriers between departments.
3. Assist the City Council, finance committee or other committee or governing body designated by the City Council in determining market wages and salaries and determining the salaries and benefits for employees.
4. The City Administrator shall administer and interpret personnel policies and procedures as they apply to all departments and employees. This authority may be delegated as necessary and proper. The Mayor and City Council have the authority for final review and approval of all actions on matters not specifically delegated to the City Administrator. The City Council has the final authority to hire and dismiss the City Administrator and to hire and dismiss department heads. Except for:
a. Any officer appointed by the City Council who is also an employee of the city; and
b. As otherwise provided in Personnel Policies adopted or approved by the City Council, the City Administrator shall have the authority to hire and dismiss employees of the city upon recommendation from the applicable department head not less than 24 hours after notifying the Mayor of such proposed action. The City Administrator may not terminate the employment of an employee if instructed not to do so by the Mayor. The City Administrator's authority to hire employees shall be subject to the creation and funding of the affected position by the City Council.
(f) Communication. The City Administrator shall:
1. Maintain open and transparent rapport with the community by meeting with citizens and advisory groups, reaching out to resolve concerns and proactively settling disputes.
2. Routinely provide the Mayor and Council reports that detail:
a. Progress on stated objectives;
b. Performance against budget;
c. Staff development;
d. Potential opportunities;
e. Obstacles and suggested means to address; and
f. Provide the City Council, monthly at a regularly held meeting, the number of resident requests, concerns, problems, or issues raised as well as the required resolution and metrics for resolution.
3. Conduct regular meetings with interested retail operators, developers and owners to understand their needs, concerns and suggestions for improvement in delivery of municipal services and operation of programs affecting commercial areas of the city. Provide the Mayor and Council with reports covering these activities.
4. Attend all City Council, Board of Adjustment and Zoning Commission meetings, and attend committee and other commission meetings as needed or directed by the Mayor or Council.
(g) Public relations. The City Administrator shall:
1. Serve as the designated officer for public information, and, as such, oversee the management of municipal data, including coordinating compliance with state law with the City Attorney;
2. Disseminate information to the public and media organizations regarding municipal activities; and
3. Address inquiries from the public on subjects regarding municipal operations.
(B) The City Administrator may be removed from office in all event(s) and in the manner(s) provided in Tex. Loc. Gov't Code Ch. 22, or any successor statutes thereto.
(Ord. 100706-A, passed 7-6-2010; Am. Ord. 190521, passed 5-21-2019; Am. Ord. 200901, passed 9-1-2020; Am. Ord. 221101-B, passed 11-1-2022)