(A) Permission to travel must be received from the Town Council by all persons traveling at the expense of the town.
(B) At the conclusion of all travel, all documents and receipts must be turned into the Clerk-Treasurer’s office immediately upon return to work.
(C) Reimbursement for lodging, meals, fuel and tolls must be based upon actual receipts for amounts paid unless otherwise authorized by law. All receipts must be labeled and signed.
(D) Reimbursement guidelines for meals, including tips not to exceed 20% of the bill, per person for business meetings are as follows:
(1) Breakfast: $15;
(2) Lunch: $20; and
(3) Dinner: $35.
(E) Arrangements for all travel and transportation including reservations and tickets for airfare, rail, lodging and rental cars and the like, must be handled through the Clerk-Treasurer’s office. Use of advance arrangements and scheduling, including early registration, lodging, airfare and rental car reservations and all available discounts, promotional pricing, reductions in taxes and fee savings will be utilized in making travel arrangements.