(A) The Clerk-Treasurer’s office maintains an employee file on each employee. The employee’s file includes such information as the employee’s job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment and medically related records.
(B) Employee files are the property of the town and access to the information they contain is restricted.
(C) Generally, only supervisors and management employees of the town who have a legitimate reason to review information in a file are allowed to do so.
(D) However, employee files are subject to public records requests in accordance with the Public Records Act (I.C. 5-14-3). All public records requests must be submitted in writing and are subject to fees and procedures as set forth by town ordinance.
(E) Employees who wish to review their own file should contact the Clerk-Treasurer’s office. With reasonable advance notice, employees may review their own employee file in the town offices and in the presence of an individual appointed by the Clerk-Treasurer’s office to maintain the files.