A. Except as otherwise provided in Subsections D. and E. of this Section, the approval authority is the City Clerk.
B. Upon receipt of an application, the approval authority shall review the application as well as forwarding a copy to other departments as deemed appropriate, which may include without limitation: (i) Public Works; (ii) Community & Economic Development; (iii) SPFD; and (iv) SPPD.
1. Upon being provided the application, the departments shall recommend approval or denial of the application and convey their position and reasons thereof to the approval authority for its consideration.
2. In the event the application is reviewed by Public Works and Public Works determines that the proposed event is likely to cause damage to City infrastructure beyond normal wear and tear, Public Works shall (i) document the basis for its belief (ii) develop a deposit amount for the applicant to provide that will be sufficient to compensate the City for the costs of repairing the anticipated damage, (iii) document how it calculated the proposed deposit; and (iv) convey the foregoing information (collectively known as the "deposit decision") to the approval authority in writing. The approval authority shall notify the applicant of the deposit decision.
a. A deposit decision shall only be necessary if Public Works is recommending approval of the application.
b. The full deposit amount must be deposited with Public Works ten (10) days prior to the date of an event.
c. The applicant may file a request for review concerning a deposit decision by Public Works under this Section in order to propose alternative protections to City infrastructure. Such a request must be filed with the City Clerk within five (5) days after notice of the deposit decision. The review will be conducted by the City Manager. Alternative measures for protecting City infrastructure may be approved and implemented if the City Manager determines that such measures will provide equivalent or acceptable protections as the deposit for the event.
C. Receipt of an application shall be acknowledged by or on behalf of the approval authority shortly after receipt thereof. Action to approve, deny or return the application as incomplete shall be taken by the approval authority, and written notice thereof provided, within a reasonable time following receipt of the application. The approval authority may consider information contained in the application as well as additional information otherwise available.
D. The approval authority for a residential block party is the Director of Public Works.
E. The approval authority for a Tier 3 special event that proposes the closure of multiple streets on multiple days is the City Council. For purposes of receiving and processing an application up until the time of Council action, the City Clerk shall act on behalf of the City Council. (Ord. 2020-6, 9-1-2020)