(a) All full-time employees of the Village shall be entitled to one week (40 hours) of vacation following the completion of six months of service with the Village. Commencing on an employee having completed six months of service with the Village, vacation time shall accrue and be credited per pay based upon an employee's years of service as a regular full-time employee as follows:
YEARS OF CONTINUOUS ACTIVE SERVICE | ACCRUAL OF VACATION TIME |
6 months through and including fifth full year of service | 3.077 hrs. per pay (80 hrs. per year) |
Six years through and including tenth full year of service | 4.615 hrs. per day (120 hrs. per year) |
Eleven years through and including twentieth full year of service | 6.154 hrs. per pay (160 hrs. per year) |
Twenty-first year or more of service | 6.154 hrs. per pay plus .308 hrs. per pay for each additional year of service beyond year twenty (extra one day per year of service beyond twenty year) |
(b) Notwithstanding the foregoing, upon break in service, no vacation time shall accrue or be credited unless and until the employee is in active service with the Village. The employee may, with the prior approval of the Department Head, take vacation time, which shall be scheduled with employee's supervisor, subject to the following terms and conditions:
(1) At no time will vacation time be scheduled for less than a one-half (l/2) work day. In certain instances, the Department Head may authorize vacation time in one (1) hour increments. All vacation time must be requested no less than two weeks prior to the day off being requested by an employee.
(2) Commencing January 1, 2010, employees may only carry over vacation time from one calendar year to the next with the prior written approval of the Mayor. In no event can an employee's total annual vacation carry over exceed one year’s vacation time for that employee.
(3) Vacation preferences will be subject to the Supervisor's approval and shall be scheduled with the Supervisor not later than March 1 of each calendar year, and unless otherwise directed by the Supervisor, only one (1) employee of each shift of a department shall be permitted to take vacation time during any one period, with preference being given to that individual having the greater number of continuous years of active service with the Village. Deviation from this policy is at the discretion of the Administrator and Chief of Police.
(4) Scheduled vacation preferences may, with the Supervisor's approval, be changed; provided that such change does not result in changing, altering or otherwise affecting the previously scheduled vacation preferences of any other employee.
(5) If the employee fails to schedule a vacation preference on or before March 1 of each calendar year, the employee may, with the Supervisor's approval, schedule vacation after such time, provided that such scheduling does not result in changing, altering or otherwise affecting the previously scheduled vacation preferences of any other employee.
(6) This provision is not intended to and shall not be construed to limit the rights of the employee to use previously earned and accmed vacation leave.
(7) Eligible employees must take a vacation in a minimum unit of five consecutive days at least once a year.
(Ord. 2011-11. Passed 7-6-11.)