(a) An employee may request sick leave for absences resulting from illness as described below, provided that the employee follows the proper notification policy for his/her department. Sick leave may be requested for the following reasons:
(1) Illness or injury of the employee or a member of his/her immediate family.**
(2) Exposure of employee or a member of his/her immediate family to a contagious disease which would have the potential of jeopardizing the health of the employee or the health of the other.**
(3) Medical, dental or optical examinations or treatments of employee or a member of his/her immediate family.* The employee is expected to schedule the appointment in such a mmmer as to cause the least amount of disruption to his or her working schedule and loss of time (e.g., first thing in the morning or last available time in working day).
* For purposes of this policy, the "immediate family" is defined as only: mother, father, child, step-child, spouse, or other relative residing in the employee's household.
* * Absences due to sickness or exposure to contagious disease of the employee or a member of the immediate family shall not exceed three (3) days, unless authorized by the employee's immediate supervisor in writing.
(4) Sick time must never be used in place of any other earned time off. Sick time is used if you are unable to report to work for the above reasons. Abuse of sick time will be grounds for disciplinary action up to and including immediate dismissal.
(b) The Village maintains the right to investigate any employee's absence. Employees may be required to furnish proof of illness as evidenced by a physician's statement or other satisfactory written statement of the employee as required by the Village Administrator.
(c) Full-time employees accrue sick leave at the rate of 3.69 hours per pay period. Sick leave cannot be used prior to it being accrued.
(d) Only full-time employees may accrue sick leave.
(e) The amount of sick leave time any one employee may accrue is unlimited.
(f) Minimum sick leave shall be one (1) hour. Sick leave may be charged in half-hour increments following the first hour.
(g) Full-time employees absent on sick leave shall be paid at the same basic hourly, daily or biweekly rate as when they are working.
(h) Any employee requesting sick leave must inform his/her supervisor of the fact as soon as possible of the taking of each day of sick leave and in no event later than one hour before the start of the employee's regularly scheduled shift each day. The employee must give the reason for his/her sick leave and location of convalescence, if different than the home address. Failure to do so may result in denial of sick leave for the period of absence and result in disciplinary action. If the supervisor cannot be reached, the employee should notify their department's voice- mail system and leave a message for their supervisor.
(i) Vacation leave may be used for sick leave purposes, at the employee's request with the approval of the Hiring Authority, after sick leave is exhausted. Employees who have exhausted all sick leave and vacation leave credits may, at the discretion of the Hiring Authority, be granted a personal leave of absence without pay for a period not to exceed thirty (30) days. Illnesses exceeding thirty(30) days will be considered Disability Leave as outlined in this manual.
(j) An employee who wrongfully uses sick leave, or anyone found falsifying sick leave records, will be subject to immediate dismissal from employment.
(k) Altering a physician's certificate or falsification of a written, signed statement shall be grounds for immediate dismissal.
(l) If an employee voluntarily terminates employment with the Village other than retirement or is terminated by the Village, he/she is not entitled to his/her sick time.
(Ord. 2011-11. Passed 7-6-11.)