(a) Pursuant to the Ohio R.C. 735.271 the position of Village Administrator is hereby established. The salary and benefits of the Village Administrator shall be set forth by Council.
(b) The Village Administrator shall have all of the duties as set forth in the Ohio R.C. 735.273 and 743.05 to 743.07 inclusive, 743.10, 743.11, 743.18 and 743.24 and any other applicable Revised Code Section. It is acknowledged that this includes but is not limited to the following:
(1) The Village Administrator may make such bylaws and regulations as it deems necessary for the safe, economical, and efficient management and protection of such works as plants and public utilities. Such bylaws and regulations, when not repugnant to Municipal ordinances and resolutions or to the constitution of this State, shall have the same validity as ordinances.
(2) The Village Administrator shall supervise the improvement and repair of streets, avenues, alleys, lands, lanes, squares, bridges, viaducts, sidewalks, sewers, drains, ditches, culverts, streams, and water courses as well as the lighting, sprinkling and cleaning of all streets, alleys and public buildings and places. (Ord. 99-034. Passed 12-1-99.)
(3) The Village Administrator shall appoint officers, employees, agents, clerks and assistants, provided such positions are first authorized by the legislative authority of the Village, but such appointments shall be subject to approval by the Mayor. Such appointments and the Mayor’s approval thereof shall be in writing, and shall be filed with the Fiscal Officer.
(Ord. 2004-07. Passed 2-18-04.)
(c) The Village Administrator shall be chosen on the basis of executive administrative and academic qualifications with special reference to actual experience in and knowledge of accepted practices in respect to the duties of that position as hereinafter set forth. He or she shall have responsible administrative experience.
(d) (1) The Village Administrator shall be under the general supervision and control of the Mayor, and shall have such other powers and duties as are prescribed by ordinance or by law and which are not inconsistent herewith. The Village Administrator shall perform all duties and shall have all powers of Boards of Public Affairs and Street Commissioners as prescribed by law.
(2) During the absence or disability for any reason of the Administrator, the Mayor may perform the duties of the Village Administrator or the Mayor and Council may designate some properly qualified person to perform the duties of the Village Administrator.
(e) When directed to do so by Council to coordinate Council functions with those of other Village agencies, such as Council Committee meetings, Planning and Zoning, and other meetings as directed by Council, or with outside public agencies such as fire protection and sanitary districts, public schools, park districts, other municipalities, the county and the State, thus keeping Council informed of the major activities, internal problems and/or problem areas.
(f) The Administrator shall provide staff services to all departments of the Village government, in such areas as those services are from time to time needed, including, but not limited to the following: position classification; pay plans development and administration; positive recruitment and selection; performance evaluation; including recommendations for merit increases for individual employees; employee training and utilization; employee relations; labor negotiations; personnel actions and facets of public personnel administration; accounting; purchasing; space and other facilities and public relations.
(g) The Administrator shall assist and coordinate with the department heads, preparation of both long and short term programs for all departments and agencies, and the budget estimates to support them; to evaluate the resulting programs for all departments and agencies, and the budget estimates to support them; to evaluate the resulting programs and budget estimates, and to make recommendations for cuts and/or other adjustments for the consideration of the Mayor and Council.
(h) Under the supervision and in cooperation with the Mayor the Administrator shall prepare and submit to Council, within thirty days after the end of each fiscal year, a complete report on the finances and administrative activities of the Village for the preceding year.
(Ord. 99-034. Passed 12-1-99.)
(i) The Administrator shall observe, review and evaluate the work of department heads (except the Chief of Police) and to recommend to the Mayor and Council the hiring or appointment or the termination, suspension or removal of all Village employees and offices (except the Village Solicitor, the Police Chief and police personnel), unless such hiring, appointment, termination, suspension, or removal is otherwise expressly provided for by applicable statute.
(Ord. 2004-07. Passed 2-18-04.)
(j) Except as otherwise required by law, the Administrator shall be responsible for the handling of complaints, suggestions, requests, applications (except those for business licenses, building permits or zoning permits and relief from the requirements of the Village zoning ordinances) and whenever possible, to take action immediately to adjust such matters in accordance with law. (Ord. 99-034. Passed 12-1-99.)
(k) The Administrator shall assist Clerk/Fiscal Officer in preparation of a preliminary agenda for the Village Council meetings, while the agenda is being prepared. The agenda will close at the end of the business day on Monday before each Council meeting and will be approved by the Council President. The Village Administrator shall keep the Mayor and Council informed concerning the background and possible problems pertaining to major items scheduled for Council consideration. (Ord. 2004-07. Passed 2-18-04.)
(l) As directed by the Mayor or Council, the Administrator shall conduct research and prepare reports concerning functions and activities for which the Mayor or Council are responsible.
(m) The Administrator shall coordinate and direct the preparation of the departmental, administrative, and clerical procedural manuals and forms, to keep them up-to-date, and to see that they are promptly distributed to Village officials and employees.
(n) The Administrator shall attend all meetings of Council (except executive sessions thereof, unless invited to attend) with the right to take part in the discussions, but with no right to vote.
(o) The Administrator shall recommend to the Mayor or Council for adoption such policies or measures as the Village Administrator may deem necessary or expedient.
(Ord. 99-034. Passed 12-1-99.)
(p) The Village Administrator and/or the designee of the Mayor is authorized to terminate sewer service to those property owners and/or tenants of property owners who are delinquent in the sewer and/or debt service accounts in accordance with Section 929.02(b).
(Ord. 2007-10. Passed 5-2-07.)
(q) To the extent not inconsistent herewith, the Village Administrator shall perform other duties as are assigned to him from time to time by the Mayor and Council.
(r) The Village Administrator shall comply fully with all “ethics” and “conflict of interest” provisions as set forth from time to time in the Ohio Revised Code.
(Ord. 99-034. Passed 12-1-99.)
(s) The Village Administrator may be the initial contact person for the Village with real estate developers for projects within the Village of Sunbury. The Administrator will then direct said developers to the Planning and Zoning Commission to discuss development projects within the Village. The Village Administrator will be responsible for keeping other Village officials informed regarding said contracts from developers, including the Mayor, Village Council, Planning and Zoning Commission, Fire Chief, Zoning Inspector and/or Zoning Clerk, and the Master Plan Committee as the Village Administrator deems prudent.
(Ord. 2004-07. Passed 2-18-04.)
(t) The authority of the Village Administrator to execute contracts and authorize expenditures shall be limited to contracts or expenditures that are five thousand dollars ($5,000) or less in value. This authority will continue when the Village Administrator becomes the City Administrator when City status is obtained.
(Ord. 2006-06. Passed 7-12-06; Ord. 2021-48. Passed 10-20-21.)