§ 151.037  PRELIMINARY AND FINAL PLAT.
   (A)   Preliminary plat application.
      (1)   The subdivider shall submit preliminary plat application and a plat submission checklist to the Planning Department more than three weeks (inclusive) before a regular meeting of the Planning Commission. The preliminary plat application consists of an original and two paper copies of each of the following:
         (a)   A preliminary plat application form;
         (b)   A preliminary plat of the proposed subdivision prepared on 15 by 26-inch paper by a registered land surveyor;
         (c)   A reduced copy of the preliminary plat on eight and one-half by 11-inch paper;
         (d)   An electronic copy of the preliminary plat in a file format approved by the Planning Official;
         (e)   All necessary plans prepared by a professional engineer in accordance with the requirements of § 151.052;
         (f)   A copy of any covenants for the proposed subdivision; and
         (g)   Any supplemental materials.
      (2)   The application form must be signed by the subdivider, the landowner(s) (if different that the subdivider), and (if applicable) the subdivider’s agent. The non-refundable preliminary plat application fee is due and payable at the time of submission of the application. Upon receipt of the application, the Planning Department will inform the subdivider of the date, time, and location of the Planning Commission meeting at which the application will be reviewed. The Planning Department may also solicit comments on the application from other agencies or departments before the Planning Commission meeting and shall provide a copy of the application to each Planning Commission member before the Planning Commission meeting.
   (B)   Planning Commission review and recommendation. Upon receipt of the application, the Planning Commission shall review the preliminary plat application and ensure that the requirements of this chapter and the Comprehensive Plan have been met. The Planning Commission may require the subdivider to provide additional information if such is deemed necessary and may continue its review of the application until the additional information is provided by the subdivider. The Planning Commission shall forward a recommendation to approve, approve with conditions, or deny approval of the application to the Board of Commissioners within 30 days of the receipt of the application, unless the subdivider agrees to an extension of this time limit. The subdivider may request that the final plat application be reviewed immediately after completion of the review of the preliminary plat application by the Planning Commission.
   (C)   Board of Commissioners review and action. The Board of Commissioners, at its next regular meeting after the Planning Commission makes its recommendation, shall review the preliminary plat application and the Planning Commission’s recommendation and act upon said recommendation. Approval of a preliminary plat by the Board of Commissioners shall be effective for two years from the date of approval. An extension(s) beyond the two-year period for a period not to exceed one year may be granted by the Board of Commissioners.
   (D)   Installation of improvements. Following approval of the preliminary plat by the Board of Commissioners, the subdivider may proceed with the construction of streets and installation of other approved improvements.
   (E)   Inspection of improvements or surety required prior to final plat application. The subdivider, upon inspection and approval of streets and other required improvements by the Planning Official, Public Works Official, and/or the City Engineer (or their designees), shall submit a final plat application to the Planning Department based upon the approved preliminary plat. The subdivider may request to provide surety sufficient to construct or install the improvements plus a 15% administration reserve in lieu of immediate construction.
   (F)   Final plat application.
      (1)   The subdivider shall submit a final plat application to the Planning Department more than two weeks (inclusive) before a regular meeting of the Planning Commission. The final plat application consists of an original and one paper copy of each of the following:
         (a)   A final plat application form;
         (b)   A final plat of the proposed subdivision prepared by a registered land surveyor on 15 by 26-inch Mylar. Two Mylar originals of the final plat may be required if the land being subdivided is located in two counties. The Mylar original(s), when submitted, shall include, in permanent black ink, the notarized signatures of the owner(s), and the signatures and seals (if applicable) of the surveyor, the County Treasurer(s) and Official(s) of Equalization or their designees, and the Highway Authority(s);
         (c)   A reduced copy of the final plat on eight and one-half by 11-inch paper;
         (d)   An electronic copy of the final plat in a file format approved by the Planning Official;
         (e)   Surety for required improvements and/or a developer’s agreement, if applicable; and
         (f)   Any supplemental materials.
      (2)   The application form must be signed by the subdivider, the landowner(s) (if different than the subdivider), and (if applicable) the subdivider’s agent. The non-refundable final plat application fee is due and payable at the time of submission of the application. Upon receipt of the application, the Planning Department will inform the subdivider of the date, time, and location of the Planning Commission meeting at which the application will be received and reviewed. The Planning Department shall provide a copy of the application to each Planning Commission member before the Planning Commission meeting.
   (G)   Planning Commission review and recommendation. Upon receipt of the application, the Planning Commission shall review the final plat application and ensure the final plat conforms to the approved preliminary plat and that the conditions of approval of the preliminary plat have been met. The Planning Commission shall forward a recommendation to approve, approve with conditions, or deny approval of the final plat to the Board of Commissioners within 30 days of the receipt of the application, unless the subdivider agrees to an extension of this time limit.
   (H)   Board of Commissioners review and action and recording of final plat. The Board of Commissioners, at its next regular meeting after the Planning Commission makes its recommendation, shall review the final plat application and the Planning Commission’s recommendation and act upon said recommendation. If the final plat is approved by the Board of Commissioners, the Planning Department shall, within 15 days of said approval, submit the signed Mylar original(s) of the final plat to the office of the Register of Deeds to be recorded. No building or other applicable permits shall be issued within the newly-platted subdivision until the Register of Deeds has recorded the Mylar original(s) of the approved final.
   (I)   Dedication of public infrastructure and land. The Board of Commissioners, upon approval of the final plat and upon receipt from the Public Works Official of a certificate of final completion, may accept the dedication of public infrastructure, rights-of-way, and parks from the subdivider.
(Ord. #115, passed 2-16-2017)