Once a complete application for site plan review or site plan amendment has been filed, the Zoning Inspector shall:
(a) Circulate copies of the site plan to:
(1) Planning Commission: five copies;
(2) Planning Director: one copy;
(3) Service Director: one copy;
(4) County Sanitary Engineer: one copy;
(5) City Engineer: one copy;
(6) Police Chief: one copy;
(7) Fire Chief: one copy;
(8) Ward Council member: one copy;
(9) File: one copy;
(10) Portage Soil and Water Conservation Service: one copy; and such others as necessary for review and comments. The technical reports and recommendations shall be presented in writing at the next regular Planning and Zoning Commission meeting available after administrative review is completed. The Clerk of the Planning Commission shall receive a copy of the site plan at the time the others are transmitted for informational purposes. Technical reviews shall be returned to the Zoning Inspector within thirty days from the date mailed unless the Zoning Inspector specifies a longer time period on the comment form.
(b) Arrange for a meeting with the applicant after comments and recommendations have been returned if there are any negative comments. Any necessary revisions should be made prior to the Planning Commission meeting.
(c) Advise the Clerk of the Planning Commission when site plan is ready for official review and provide copies of the administrative review reports and any other appropriate documents for the Planning and Zoning Commission meeting. Formal presentation of the site plan at this meeting shall be the basis for taking of action by the Planning Commission.
(d) Notify property owners and other parties by mail, fifteen days prior to the Planning Commission meeting at which the subject site plan will be considered.
(Ord. 1989-48. Passed 8-28-89.)