A. Open Hearings And Meetings: All planning and zoning board hearings and meetings shall be open to the public.
B. Calls And Quorum: In addition to regular meeting dates, special meetings shall be held at the call of the board of trustees, the chairman, or in his/her absence, the vice chairman, or at the request of three (3) members. Except as provided by law, four (4) members of the planning and zoning board shall be necessary for a quorum at each meeting.
C. Testimony: All testimony by witnesses at any public hearing shall be given under oath. The chairman, vice chairman or acting chairman may administer oaths and compel the attendance of witnesses.
D. Minutes And Records: The planning and zoning board shall keep minutes of its proceedings, showing the vote of each member upon every question, or if absent or failing to vote, indicating such fact. The minutes of all hearings and meetings of the planning and zoning board shall be filed in the office of the village clerk and shall be open to public inspection during normal business hours.
E. Rules Of Procedure: The planning and zoning board shall adopt its own rules of procedure not in conflict with title 10, "Land Subdivisions", title 11, "Zoning", of this code or other provisions of this code. An official copy of these rules shall be filed in the office of the village clerk where they shall be open to the public inspection during normal business hours.
F. Publish Meeting Dates: The planning and zoning board shall annually cause to be published in a newspaper of general circulation within the village a listing of regular meeting dates for that year. Said list shall be kept on file in the office of the village clerk. (Ord. 2015-7, 5-7-2015)