(a) No single expenditure or reasonably foreseeable expenditure in excess of twenty-five thousand dollars ($25,000) shall be made on behalf of the City unless a formal competitive bid contract is first solicited and considered by the Board of Control. Said bid shall be awarded to the lowest responsive and responsible bidder in accordance with the standards and procedures of the Ohio Revised Code 9.312(a) – (c).
(b) The Board shall have authority to authorize the Mayor or the Director of Public Service to make and enter into a contract with the lowest responsive and responsible bidder per this chapter and Ohio Revised Code 9.312(a) – (c) for purchases, services, labor or materials, for up to twenty thousand dollars ($20,000) after an informal competitive bidding or RFP (Request for Proposal) process as defined in this chapter.
(c) The Board shall have the authority, upon concurrence of the Finance Committee, to authorize the Mayor or the Director of Public Service to make and enter into a contract with the lowest responsive and responsible bidder per this chapter and Ohio Revised Code 9.312(a) – (c) for purchases, services, labor or materials, greater than twenty thousand dollars ($20,000), but not exceeding twenty-five thousand dollars ($25,000), after an informal competitive bidding or RFP process as defined in this chapter.
(d) The Board shall have the authority, upon concurrence of Council, to authorize the Mayor or Director of Public Service to make and enter into a contract for temporary labor, employment services, or Personal/Professional Service, where the contract is for the service, hire, or employment of any person previously employed by the City of Stow after an informal competitive bidding or RFP (Request for Proposal) process as defined in this chapter.
(e) If the Board wishes to award such a Council-Authorized labor, equipment and material contract to other than the lowest conforming bidder, the same shall be lawful only after adoption by enactment by Council to do so.
(f) The minutes of Board meetings shall be filed with all members of Council and shall be available to the public. The minutes shall be transmitted to Council within three days after Board meetings.
(g) No contract authorized by the Board shall exceed the financial appropriations of Council. The Board shall report to Council, in its minutes, the nature of the contracts awarded, including the name of the awardee and the amount of contract.
(h) Notwithstanding other provisions hereof, individual expenditures of less than one thousand dollars ($1,000.00) shall not require formal or informal bids, but shall require the approval of the Department Head, the Director of Public Service, and the Director of Finance.
(i) The Board shall have the power to consider for payment all moral claims submitted to the City in an amount not to exceed five thousand dollars ($5,000.00). As to such moral claims, the Board shall have complete and final authority. All claims, where the actual amount claimed and submitted to the Board is in excess of five thousand dollars ($5,000.00) shall be reviewed by the Board for a formal recommendation and submitted to City Council for action within sixty days of the recommendation.
(1) As used in this section "moral claim" shall mean only claims for compensatory or actual damages to persons or property alleged to result from an act or omission by the City of Stow, its officers or employees. Moral Claims for acts or omissions alleged to be caused by any independent contractor of the City, any private contractor, group or company performing work within the City of Stow, or for acts or omissions alleged to be caused by the State of Ohio, or any other political subdivision of the State of Ohio shall not be considered. No moral claim shall be considered when the damages claimed are nominal, punitive, liquidated, special, including damages alleged to have resulted from any deprivation of the claimant’s civil rights.
(Ord. 2024-035. Passed 3-14-24.)