Any application for site plan approval shall be submitted in accordance with the following procedures.
   (A)   Any application shall be submitted to the Planning Commission through the Zoning Administrator.  Each application shall be accompanied by the payment of a non-refundable fee based on the fee schedule adopted by the City Commission.
   (B)   Every application shall be accompanied by the following information and data:
      (1)   Copies of a site plan meeting the requirements outlined below, in a number to be determined by the Zoning Administrator.
      (2)   A completed online application.
   (C)   A completed application with all required attached information shall be submitted to the Zoning Administrator at least 30 days prior to the Planning Commission meeting at which it will be reviewed.  An incomplete application will be returned to the applicant.  If the application is then returned less than 30 days prior to the next Planning Commission meeting, the application will be ineligible for review at that meeting but will be held for review at the following meeting.
   (D)   Following submission of a complete application with all required information, the Zoning Administrator shall schedule the application for a public hearing at the next regular Planning Commission meeting following the 30 day review and notice period.  The applicant has the option of requesting a special Planning Commission meeting after the 30 day period subject to the availability of Planning Commission members and payment of an additional fee as indicated on the fee schedule. The Zoning Administrator shall also send copies of the site plan application to the City Engineer, City Fire Chief and City Police Chief. They shall submit their written comments to the Zoning Administrator no less than seven days prior to the Planning Commission meeting at which the site plan is to be reviewed. The City Manager and County Historical Commission will also be sent a copy of the site plan for informational purposes, but are not required to submit written comments to the Planning Commission.  The Zoning Administrator may also submit the site plan to other governmental bodies or agencies for input.
   (E)   After scheduling the public hearing the Zoning Administrator shall have a notice of public hearing published in a paper of general circulation in the city not less than 15 days before the public hearing. The notice shall be mailed or delivered to the applicant and to all persons to whom real property is assessed within 300 feet of the property and to all occupants of all structures within 300 feet of the property, regardless of whether the property or occupant is located within the zoning jurisdiction. The notice shall do the following:
      (1)   Describe the nature of the request.
      (2)   Indicate the property that is the subject of the request.
      (3)   State when and where the request will be considered.
      (4)   Indicate when and where written comments will be received concerning the request.
   (F)   At the public hearing, the Planning Commission shall review the application and information from the city staff and shall provide the applicant and the public an opportunity to comment on the application.
   (G)   The Planning Commission shall make a decision within 45 days of receipt of a site plan application, unless the applicant agrees to an extension.  The Planning Commission may:
      (1)   Approve the site plan.
      (2)   Approve the site plan with conditions as outlined in § 155.281 of this chapter.
      (3)   Deny the site plan with an explanation of the denial.
   (H)   The Zoning Administrator shall notify the applicant of the Planning Commission's decision in writing within 15 days of the date of the decision.  The Zoning Administrator shall maintain a file of each application, including a copy of the application, verification of notices, copies of all correspondence and copies of minutes of meetings related to the application.
   (I)   The developer shall provide any bonds or financial guarantees required by the Planning Commission as outlined in § 155.282.
(Ord. 616, passed 9-23-2013; Am. Ord. 657, passed 12-14-2020)