(A) Any person or organization desiring to sponsor a special event that is not exempted by this chapter must apply to the city for a special event permit. The special event permit application must be submitted not less than 30 days in advance of the date in which the event is to occur.
(B) A written application for a special event permit shall be filed on forms provided by the city. The written application shall be signed by the person(s) or parties conducting the event and shall be accompanied by the fee, as established by the fee schedule approved by City Council. Special event applications must include the following information:
(1) Type and description of the special event and a list of all activities to take place at the event;
(2) Name of the sponsoring entity and the names of at least two contact persons and their addresses, email addresses, and phone numbers, along with a phone number where they can be reached the day(s) of the event;
(3) Proposed date(s) of the special event, together with the beginning and ending times for each date;
(4) Proposed location of the special event, including a diagram of the proposed area to be used showing the location of any barricade, perimeter/security fencing, entertainment, stages, portable toilets, parking areas, trash containers, and any other items related to the event;
(5) Estimated number of special event staff, participants, and spectators;
(6) Any public health plans, including supplying water to the site, solid waste collection and the number of toilet facilities that will be available;
(7) Any plans for first aid facilities and the name of the person or entity providing these services;
(8) Any fire prevention and emergency medical service plans;
(9) Security plans;
(10) Parking plans;
(11) Cleanup plans;
(12) The admission fee, donation, or other consideration to be charged or requested for admission to the special event, if such event is held on public property;
(13) Whether any sound amplification or public address system will be used or if there will be any playing of music or musical instruments;
(14) Proof of written notification to all property owners within 350 feet of the location on which a special event is to be held at least ten days prior to the special event. Such notice shall contain the date, time, and location of the special event; and
(15) Any other information as requested by the city, that it deems reasonably necessary in order to determine the nature of the special event.
(Ord. 018, fourth series, passed 3-20-2024)