The Director of Finance shall have authority and shall be required to:
(a) Supervise and be responsible for the disbursement of all moneys and expenditures to ensure that budget appropriations are not exceeded;
(b) Maintain a general accounting system for the Town and each of its offices, departments and agencies; keep books for and exercise financial budgetary control over each officer, department and agency; keep separate accounts for the items of appropriation contained in the Town budget, each of which accounts shall show the amount of the appropriation, the amounts paid therefrom, the unpaid obligations against it and the unencumbered balance; and require reports of receipts and disbursements from each office, department and agency of the Town to be made daily or at such intervals as he/she may deem expedient;
(c) Submit to the Mayor and Council a monthly statement of all receipts, disbursements and unpaid accounts in sufficient detail to show the exact financial condition of the Town;
(d) Prepare for the Mayor and Council, as of the end of each fiscal year, a complete financial statement and report;
(e) Supervise and be responsible for all special assessments for the Town and give such notice of special assessments as may be required by law;
(f) Supervise the collection of all taxes, special assessments, license fees and other revenues of the Town for whose collection the Town is responsible and receive all moneys receivable by the Town from the County, State or Federal government, or from any court, or from any office, department or agency of the Town; subject to such regulations as Council may hereafter prescribe through the Mayor;
(g) Have custody of all public funds belonging to or under the control of the Town, or any office, department or agency of the Town;
(h) Deposit all funds coming into his/her hands in such depositories as may be designated by resolution of Council, or, if no such resolution is adopted, and all such deposits shall be subject to the requirements of general law as to surety and the payment of interest on deposits, but all such interest shall be the property of the Town and shall be accounted for and credited to the proper account;
(i) Except as otherwise provided by general law, have custody of all investments and invested funds of the Town, or in possession of the Town in a fiduciary capacity, and of all bonds and notes of the Town and receive and deliver Town bonds and notes for transfer, registration or exchange;
(j) Approve all proposed expenditures after determining that there is an unencumbered balance of appropriated and available funds;
(k) Establish departmental policies and structure as the Director of Finance sees fit, with the consent of the Mayor;
(l) Regular attendance at council, special and emergency meetings and as needed at committee meetings; and
(m) Perform such other duties as may be prescribed by law.
(Passed 12-5-23.)