(A) A schedule of meeting dates shall be established and changed or altered at any regularly scheduled meeting between the Chair and the Public Works Director or designee.
(B) Additional meetings may be held at any time upon the call of the Chair or by a majority of the voting members of the Parks Commission or upon request of the City Council following at least 24 hours’ notice to each member of the Commission and adhering to the requirements of the Open Meeting Law, being M.S. §§ 13D.001 et seq., as they may be amended from time to time.
(C) Prior to the first regular meeting of each year, the City Council shall appoint a Chair and Vice Chair.
(D) The duties and powers of the members of the Parks and Environmental Commission shall be as follows:
(1) Chair.
(a) Preside at all meetings of the Parks and Environmental Commission;
(b) Call, amend, or cancel meetings of the Parks and Environmental Commission in accordance with the bylaws; and
(c) Review agenda with staff prior to the scheduled meeting.
(2) Vice Chair. During the absence, disability, or disqualification of the Chair, the Vice Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair; and
(3) Secretary. Record the proceedings of all meetings.
(E) Matters referred to the Parks and Environmental Commission by the City Council or School Board shall be placed on the calendar for consideration and action at the first meeting of the Parks Commission after the referral.
(F) Three members of the Parks and Environmental Commission shall constitute a quorum for the transaction of business.
(G) Reconsideration of any decision of the Parks and Environmental Commission may be had when the interested party for the reconsideration makes a showing, satisfactory to the Chair and/or Public Works Director or designee that without fault on the part of the party, essential facts were not brought to the attention of the Parks and Environmental Commission.
(H) Robert’s Rules of Order are hereby adopted for the government of the Parks and Environmental Commission in all cases not otherwise provided for in these bylaws. The bylaws can be amended at any meeting by a vote of the majority of the entire membership of the Parks and Environmental Commission, and by City Council and School Board approval, provided five days’ notice has been given to each member of the Parks and Environmental Commission.
(I) Deadline for filing for placement on the agenda for any related parks issue shall be exactly one week prior to the meeting the applicant desires to be heard.
(J) Any member of the Parks and Environmental Commission who shall feel that he or she has a conflict of interest on any matter that is before the Parks and Environmental Commission shall voluntarily excuse himself or herself, vacate his or her seat, and refrain from discussing and voting on item(s) in question.
(K) Any Parks and Environmental Commissioner who has advanced knowledge that he or she will not be able to attend a scheduled meeting of the Parks and Environmental Commission, shall notify the Public Works Director or designee at the earliest possible opportunity and, in any event, prior to 3:30 p.m. on the date of the meeting. The Public Works Director or designee shall notify the Chair of the Parks and Environmental Commission in the event that the projected absences will produce a lack of quorum.
(L) The Vice Chair shall succeed the Chair if he or she vacates his or her office before his or her term is completed; the Vice Chair to serve the unexpired term of the vacated office. A new Vice Chair shall be elected at the next regular meeting.
(M) The bylaws may be amended at any meeting of the Parks and Environmental Commission by a quorum of the Parks and Environmental Commission, provided that notice of the proposed amendment be given to each member in writing at least two weeks prior to the meeting. In addition, any amendment to the Parks and Environmental Commission bylaws must be approved by the City Council and the School Board.
(Prior Code, § 32.26) (Ord. 2014-04, passed 11-10-2014)