For the purposes of this article, the following words and phrases shall have the meanings respectively ascribed to them herein, unless the text clearly indicates otherwise:
(a) "Agency" means any department, office, commission, board or other unit, however designated, of the City.
(b) "Local record" means a record of a county, city, town, authority or political entity whether or not organized and existing under charter or general law, unless the record is designated or treated as a State record under State law.
(c) "Preservation duplicate" means a copy of a vital City record which is used for the purpose of preserving such City record pursuant to this article.
(d) "Records" means any document, book, paper, photograph, sound recording, video tape, microfilm, electronic tapes or other material regardless of physical form or characteristic made or received pursuant to law or ordinance or in connection with the transaction of official business.
(e) “Retention and disposal schedule” means that schedule listing the records of the various agencies of the City government and minimum time they must be retained to fulfill their administrative, legal or fiscal purposes.
(f) "State record" means a record as defined in West Virginia Code 5-8-3(c).
(1967 Code §2-14.2)