Purpose and procedure. Upon approval of conditional use permits, interim use permits, variances, administrative permits, planned unit developments and site plan reviews the city may require the applicant to enter into a site performance agreement prior to the issuing of building permits or initiation of work on the proposed improvements or development. This agreement shall guarantee conformance and
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compliance with the conditions of the approval, the codes of the city and the provision of this title. The site performance agreement shall include, without limitation, the following items and conditions.
(A) The applicant shall execute the site improvement performance agreement on forms provided by the city. The agreement shall be approved as to form and content by the City Attorney and shall define the required work and reflect the terms of this section and the provisions of this title as to the required guarantee for the performance of the work by the applicant.
(B) The required work can include, but is not limited to, private exterior amenities such as landscaping, private driveways, parking areas, recreational fields, structures and buildings, drainage systems, water quality ponds, wetland mitigation, wetland buffers, erosion control, curbing, fences and screening, and other similar facilities. The required work shall also include all aspects of a tree preservation plan and reforestation plan, if applicable.
(C) Financial security. The applicant may be required to provide financial security to assure compliance with the agreement and conditions of the approval. A financial guarantee shall be submitted with the executed site performance agreement as provided herein:
(1) Financial guarantees acceptable to the city include cash escrow; an irrevocable letter of credit; or other financial instruments which provide equivalent assurance to the city and which are approved by the City Clerk.
(2) When any instrument submitted as a financial guarantee contains a provision for an automatic expiration date, after which the instrument may not be drawn upon, not withstanding the status of the site performance agreement or of the required work, the expiration date shall be October 31; further, it shall be the responsibility of the applicant to notify the city in writing, by certified mail, at least 60 days in advance of the expiration date of the intention to renew the instrument or to not renew the instrument. If the instrument is to be renewed, a written notice of extension shall be provided 30 days prior to the expiration date; if the instrument is not to be renewed, and has not been released by the City Clerk, another acceptable financial guarantee in the appropriate amount shall be submitted at least 30 days prior to the expiration. The term of any extension shall be approved by the City Clerk. Upon receipt of an acceptable substitute financial guarantee, the City Clerk may release the original guarantee.
(3) The amount of the financial guarantee shall be established by the City Clerk based upon an itemized estimate of the cost of all required work as provided by the applicant and reviewed by the City Clerk. A cash escrow or irrevocable letter of credit shall be in the amount of 125% of the approved estimated cost. The amount of any other approved financial instrument shall be determined by the City Clerk.
(4) At the option of the city, the applicant may submit a separate financial guarantee for that portion of the required work consisting solely of landscaping improvements with another financial
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guarantee for all other exterior amenities and improvements which comprise the work. All trees shall be warranted to be alive, of good quality, and disease free for 12 months from the time of planting. Any subsequent replacement shall be warranted for 12 months from the time of planting.
(5) The term of the financial guarantee shall be for the life of the site improvement performance agreement, and it shall be the responsibility of the applicant to ensure that a submitted financial guarantee shall continue in full force and effect until the proposed improvements or development are completed and the City Clerk or Building Official has issued a certificate of occupancy indicating compliance with the application approval and Building Code of the city or a certificate of completion has been issued by the city. Once a certificate of occupancy or certificate of completion has been issued and all work has been accepted the financial guarantee shall be released or reduced as provided in this section.
(D) The time allowed for completion of the required improvements shall be set out in the site improvement performance agreement. The agreement and the financial guarantee shall provide for forfeiture to the city to cure a default or reimburse the city the cost of enforcement measures. As various portions of such required work are completed by the applicant, are in compliance with city requirements, and are approved by the city, the City Clerk may release such portion of the financial guarantee as is attributable to such completed work. Landscaping improvements shall not be deemed complete until the city has verified survivability of all required plantings through one "winter season" which is defined for the purpose of this section as the period October 31 through April 30.
(E) The applicant shall notify the City Clerk in writing when all or a portion of the required improvements have been completed in accordance with the approved plan and may be inspected. Upon receipt of such notice, the City Clerk shall be responsible for the inspection of the improvements to determine that the useful life of all work performed meets the standards for the particular industry, profession, or material used in the performance of the work. Any required work failing to meet such standards shall not be deemed to be complete and the applicant shall be notified in writing as to required corrections. Upon determination that the work has been completed, including the winter season survivability of all landscape improvements, a certificate of occupancy and/or certificate of completer which includes notice of the date of actual completion shall be given to the applicant and appropriate action to release or to reduce the amount of the financial guarantee shall be taken by the City Clerk.
(F) The applicant shall agree in writing to pay any and all reasonable attorney's fees, consultant fees and related costs incurred by the city to enforce the terms and conditions of any application approval or provisions of any performance agreement relating to said permits. The performance agreement shall also include additional standard conditions as approved from time to time by the City Council, as well as specific conditions related to the approval. This chapter is not a limitation on reasonable conditions to be included in any specific performance agreement.
(G) The applicant shall agree to indemnify and hold harmless the city, its agents, employees, representatives and consultants against any and all claims, demands, losses, damages, and expenses (including attorney's fees) arising out of, related to or resulting from the applicant's negligent or
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intentional acts, or any violation of any safety law, regulation or code in the implementation of the performance agreement, without regard to any inspection or review made or not made by the city, its agents, employees, representatives or consultants or failure to take any other prudent precaution.
(Ord. 2012-9-1, passed 9-11-2012)