(A) In order to protect the interests of all residents, taxpayers and all others who have a vested interest in the operation and maintenance of the Spring Lake Community Building, the following rules shall govern its use, operation and maintenance:
(1) Authorized key holders to the building. Keys shall be furnished to the Town Council, including the Clerk-Treasurer, Street Commissioner, the Town Marshal and to the seven Directors of the Spring Lake Men’s Club, Inc.; to be held by them only during their official term of office, but shall be considered always to remain the property of the town. Duplicate keys are only to be made if approved by the Town Council. The above-mentioned Spring Lake Community Building shall be referred to as “the building” in this section.
(2) Authority for use of the building.
(a) Permanent and regular use of the building shall be reserved for the Town Council and the Spring Lake Men’s Club and they may maintain offices to perform and conduct their regular duties and activities and store and lock their records and equipment in appropriate places in the building.
(b) The Spring Lake Men’s Club, Inc. has provided funds for the acquisition of the Community Center Lots and for construction of the building, in recognition of this contribution and to further the activities of the club, the entire south half of the lower floor is hereby designated as the recreation room. It shall be reserved for, controlled and maintained by said club for its use and activities. Such use shall be restricted to active members of the Men’s Club, members’ immediate family and limited to three guests per active member.
(c) Distribution of keys to recreation room shall be supervised and controlled by the Men’s Club with the understanding that any issuance of said key(s) permits the bearer access to the recreation room only. Entry to any other part of the building must be by permission as prescribed in these rules and regulations governing the use of the building.
(d) The Town Council may give permission to civic groups of this town for the use of the building upon specifically designated occasions. Cost for this use may be determined by the Town Council and charged accordingly to existing circumstances and such money shall be deposited for use in the town’s General Fund.
(e) The Town Council shall control the use of the building so that its use shall be restricted to its original purpose of providing a place for activities of town residents and/or property owners and their guests, rather than groups or individuals outside the town.
(f) Use of the building shall be coordinated with the Clerk-Treasurer for availability.
(g) Any person or persons meeting the requirements of being an adult (one who has passed his or her twenty-first birthday) Spring Lake property owner desiring to use the building in said town shall first check with the Clerk-Treasurer for an available date. No earlier than 24 hours before the date wanted, and after approval has been given, the person applying shall appear before the Clerk - Treasurer, sign a guarantee of liability form, pay a minimum fee of $40, plus liability deposit. It is understood that if the use of the kitchen is desired, this shall be indicated in advance. The use of the recreation room, (the south half of the lower floor) is never authorized by issuance of this permit.
(h) The building and grounds are to be vacated not later than 12:00 local time. The key is to be returned to the Clerk-Treasurer not later than 12:00 local time of the day following use of the building.
(B) It is part of the permit agreement that the building and grounds will be left in a condition as good as when first occupied by permittee.
(C) Nothing in this section shall be construed to mean that the Clerk-Treasurer is compelled to issue a permit. The decision shall be that of the Clerk-Treasurer as to whether the permit shall be issued.
(D) The Town Council retains the right to adjust permit fees whenever, in the opinion of the Council, it seems necessary to do so.
(Prior Code, § 28.03) (Ord. passed 10-20-2003)