(a) The Board shall elect from its membership a Chairperson, a Vice Chairperson, and such other officers as it may deem necessary. The Board shall establish by rule the term of office for its Chairperson, Vice Chairperson, and other officers; provided, however, no Chairperson shall serve more than three (3) years during a period of nine (9) consecutive years. The term "year" shall mean 12 consecutive months. It shall adopt rules and regulations consistent with all applicable laws and ordinances. Meetings of the Board shall be held once each month, and at such additional times as the Board may determine; provided, however, the Chairperson may cancel a meeting if no member has proposed business to be conducted at the meeting. The time of regular monthly meetings shall be specified in the rules and regulations of the Board. Special meetings shall be called by the Chairperson or, in his absence, by the Vice Chairperson. There shall be a fixed place of meeting.
(b) The Board shall keep minutes of its proceedings, showing the action of the Board and the vote of each member upon each question or, if absent or failing to vote, indicating such fact, and shall keep records of all its official action, all of which shall be filed promptly in the office of the Board and shall be a public record. The presence of four (4) members shall constitute a quorum. The concurring vote of the majority of a quorum, but in no event fewer than the concurring vote of three (3) members of the Board shall be necessary to reverse any order, requirement, decision or determination of the Director of Community Development or his authorized representative or to decide in favor of the applicant on any matter upon which it is required to pass in this Springfield Zoning Code, or to grant a variation from the requirements of this Springfield Zoning Code. The Board shall act by resolution and a copy of each resolution duly adopted shall be filed in the office of the Clerk of the City Commission.
(c) The Board may call on any City departments for assistance in the performance of its duties and it shall be the duty of such departments to render such assistance to the Board as may reasonably be required. The Chairperson or, in his absence, the Vice Chairperson, may administer oaths. The Board shall have the power to subpoena and require the attendance and testimony of witnesses and may inquire into and hear and examine witnesses in relation to any matter which the Board has the authority to inquire into. In case any person in disobedience of any subpoena issued by the Board, fails or refuses to attend and testify to any matter regarding which he may be lawfully interrogated, the Board shall compel obedience by attachment proceedings for contempt, as in the case of disobedience of the requirements of a subpoena issued from a court or a refusal to testify therein.