(a) The Community Police Advisory Team shall elect from its membership a chairperson and such other officers as it may deem necessary. No chairperson shall serve more than two years during a period of six consecutive years. The term "year" means twelve consecutive months. The Advisory Team shall adopt rules and regulations consistent with law and ordinances. Meetings of the Advisory Team shall be held at minimum every other month, and at such additional times as the Advisory Team may determine; provided, however, the chairperson may cancel a meeting if no member has proposed business to be conducted at the meeting. The Community Police Advisory Team must convene at least 4 times per year. The time of regular meetings shall be specified in the rules and regulations of the Advisory Team. Special meetings shall be called by the chairperson. There shall be a fixed location for meetings.
(b) The Community Police Advisory Team shall keep minutes of its proceedings, showing the action of the Advisory Team and the vote of each member upon each question or, if absent or failing to vote, indicating such fact, and shall keep records of all of its official action, all of which shall be filed promptly in the office of the Police Chief. The presence of five members shall constitute a quorum. The Advisory Team shall act by resolution and a copy of each resolution duly adopted shall be filed in the office of the Clerk of the City Commission. The Police Chief or his duly authorized representative shall serve as Secretary to the Advisory Team.
(c) The Community Police Advisory Team shall make such annual and other reports as may be required by the City Commission.
(d) The Community Police Advisory Team shall submit bi-annual updates of the Team's business to the Springfield Community.