(a) The Mediation Board shall elect from its membership a Chairperson and such other officers as it may deem necessary. No Chairperson shall serve more than two years during a period of six consecutive years. The term "year" means twelve consecutive months. The Mediation Board shall adopt rules and regulations consistent with law and ordinance. Meetings of the Mediation Board shall be held once each quarter, during the second week of January, April, July, and October, and at such additional times as the Board may determine. The time of regular meetings shall be specified in the rules and regulations of the Mediation Board. Special meetings shall be held within the City limits of Springfield.
(b) The Mediation Board shall keep minutes of its proceedings, showing the action of the Mediation Board and the vote of each member upon each question or, if absent or failing to vote, indicating such fact, and shall keep records of all its official action, all of which shall be filed promptly in the office of the Mediation Board and shall be a public record. The presents of four members shall constitute a quorum. The Mediation Board shall act by resolution and a copy of each resolution duly adopted shall be filed in the Office of the Clerk of the City Commission.