(A) The Clerk shall attend all regular and special Council meetings and prepare and publish a condensed statement of the proceedings thereof, to include the total expenditure from each city fund. The statement shall further include a list of all claims allowed, a summary of all receipts and the gross amount of the claims.
(B) The Clerk shall record each measure taken by the Council, stating where applicable whether the Mayor signed, vetoed or took no action on the measure and what action the Council made upon the Mayor’s veto.
(C) The Clerk shall cause to be published all ordinances and amendments enacted by the city. The Clerk shall authenticate all such measures except motions with his or her signature, certifying the time and place of publication when required.
(D) The Clerk shall maintain copies of all effective city ordinances and codes for public use.
(E) The Clerk shall publish notice of public hearings, elections and other official actions as required by state and city laws.
(F) The Clerk shall certify all measures establishing any zoning district, building lines, fire limits and a plat showing each district, lines or limits to the County Recorder containing the affected parts of the city.
(G) The Clerk shall keep separate accounts for every appropriation, department, public improvement or undertaking, and for every public utility owned or operated by the city. Each account shall be kept in the manner required by law.
(H) Following Council adoption of the budget, the Clerk shall certify the necessary tax levy for the following year to the County Auditor and the County Board of Supervisors.
(I) The Clerk shall prepare the annual public report, publish it and send a certified copy to the State Auditor and other state officers as required by law.
(J) The Clerk shall maintain all city records as required by law.
(K) The Clerk shall file and preserve all receipts, vouchers and other documents kept, or that may be required to be kept, necessary to prove the validity of every transaction and the identity of every person having any beneficial relation thereto.
(L) The Clerk shall furnish upon request to any municipal officer a copy of any record, paper or public document under his or her control when it may be necessary to such officer in the discharge of his or her duty. He or she shall furnish a copy to any citizen when requested upon payment of the fee set by Council resolution.
(M) The Clerk, or his or her designee, shall attend all meetings of committees, boards and commissions of the city except for the meetings of the Municipal Utilities Board of Trustees, the Library Board and the Municipal Hospital Board. He or she shall record and preserve a correct record of the proceedings of such meetings.
(N) The Clerk shall keep and file all communications and petitions directed to the City Council or to the city generally. He or she shall endorse thereon the action of the City Council taken upon matters considered in such communications and petitions.
(O) The Clerk shall issue all licenses and permits approved by the Council, and keep a record of licenses and permits issued which shall show date of issuance, license or permit number, official receipt number, name of person to whom issued, term of license or permit and purpose for which issued.
(P) The Clerk shall inform all persons appointed by the Mayor or City Council to offices in the municipal government of their position and the time at which they shall assume the duties of their office.
(Q) The Clerk shall compile and preserve a complete record of every city election, regular or special, and perform duties required by law or ordinance of the City Clerk in regard to elections.
(R) The Clerk shall draw all warrants for the city upon the vote of the Council.
(S) The Clerk shall show on every warrant the fund on which it is drawn and the claim to be paid.
(T) The Clerk shall keep a warrant record in a form, approved by the Council, showing the number, date, amount, payee’s name, upon what fund drawn and for what claim each warrant is issued.
(Prior Code, § 1-7A-3) (Ord. 248, passed 11-16-1981; Ord. 693, passed 11-2-2009; Ord. 893, passed 7-18-2022)