(A) Appointment. The City Clerk shall be appointed by the City Council and shall reside within a radius of 20 miles, the centerpoint thereof being Sparta City Hall located at 114 W. Jackson St., Sparta, Illinois.
(B) Ex-officio City Collector; duties. The City Clerk shall be ex-officio City Collector and he or she shall collect all special taxes and perform all other duties of the City Collector as provided by law.
(C) Custody of seal. The City Clerk shall be the custodian of the city seal.
(D) Attestation, sealing of documents. The City Clerk shall seal and attest all contracts of the city and all licenses, permits and other documents as shall require this formality.
(E) Records. In addition to the record of ordinances and other records which the City Clerk is required by law to keep, he or she shall keep a register of all licenses and permits issued and the payments thereon and a record showing all of the officers and regular employees of the city and other records as may be required by the City Council.
(F) Custody of documents. The City Clerk shall be the custodian of all documents belonging to the city which are not assigned to the custody of some other officer by the City Council.
(G) Maintenance of indices. The City Clerk shall keep and maintain a proper index to all documents and records kept by him or her, so that ready access to the documents and use thereof may be had.
(H) Account required; contents. The City Clerk shall keep accounts showing all money received by him or her and the source and disposition thereof and the City Clerk shall keep other accounts as may be required by state law, this code or other ordinances of the city.
(I) Remittance of city funds; report. The City Clerk shall turn over all money received by him or her, on behalf of the city, to the City Treasurer, promptly upon receipt of the funds and with the remittance, the City Clerk shall give a statement as to the source thereof.
(J) Additional duties. In addition to the duties provided in this section, the City Clerk shall perform other duties and functions as may be required by statute, this code or other ordinances of the city.
(K) Deputy Clerk. There is hereby created the office of Deputy Clerk, who shall be appointed by the City Clerk. In the absence or disability of the City Clerk, the Deputy Clerk shall have the powers and duties of the City Clerk.
(L) Clerk Pro Tem. In the event of the absence or disability of both the City Clerk and the Deputy Clerk, the City Council shall have the authority to appoint a Clerk Pro Tem. The Clerk Pro Tem shall have all of the authority and duties of the Clerk, and shall hold office until the return of the City Clerk or the Deputy Clerk.
(1994 Code, § 31.42) (Ord. 97-03, passed 6-9-1997; Ord. 21-08, passed 11-22-2021)